Part Time Team Administrator

Safetykleen; Brentford; Hybrid; GBP 16,000 - 22,000; Part time

Benefits offered by this job

Private healthcare from day one

Pension 5%

Wellbeing perks

Job summary

Safetykleen Brentford is seeking a part-time Team Administrator (22 hours per week) to support the Managing Director and Group COO. The role focuses on executive support, diary management, and office coordination in a hybrid setting, with exposure to events and project activities.

The position offers a varied workload and development opportunities, with benefits including private healthcare, pension, and wellbeing perks. This maternity cover role emphasizes proactive, reliable support.

Qualifications

• Strong knowledge of Microsoft Office including Excel, PowerPoint and Word.
• Experience in executive or team support.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative support to the Executive Assistant and schedule meetings.
• Perform 1:1 diary management and travel arrangements for the Commercial Director.
• Cover the Executive Assistant during holidays.
• Coordinate small and large offsite events and company functions.

Skills

Diary management

Microsoft Office

Communication

Organisational skills

Executive support

Tools

Excel

PowerPoint

Word

Job description

Imagine working for a company where your role actually matters for the planet. We're Safetykleen - a world leader with over 50 years’ experience across 15 countries, empowering global businesses to keep their critical operations safer and cleaner. We deliver parts-cleaning solutions that help customers lower energy consumption and operate more responsibly for the environment.

Team Administrator - 10 month maternity cover - 22 hours per week- £19,300 per annum

Brentford / Hybrid | Executive Support | Office Coordination

The Opportunity

We are a fast-paced and dynamic company looking for a motivated and energetic individual to support the daily tasks of our Executive Assistant to the Managing Director and Group Chief Operating Officer. This is an exciting opportunity for someone looking for an interesting and busy part-time administrative role, who is eager to develop, take on more responsibility, and make a positive impact. You will play an important role in helping key leaders stay organised, prepared and supported, while also helping create a positive office experience for colleagues and visitors. This role offers real variety. Alongside executive and team support, you will be involved in office coordination, events, recognition activity and key business administration. The workload will also be shaped by business projects, giving you the chance to build new skills and broaden your experience over time.

What You'll Be Doing

• Provide administrative support to our Executive Assistant, including managing schedules, booking meetings, handling travel arrangements and preparing documents
• Provide 1:1 diary management and travel arrangement support to our Commercial Director
• Support the Managing Director and Group Chief Operating Officer during periods of holiday cover for our Executive Assistant
• Support the organisation and coordination of small and large offsite events and company functions, including Christmas and Summer parties
• Assist with the administration of long service awards, ensuring timely and appropriate recognition
• Order lunches for meetings and help create the right office experience for colleagues and visitors
• Raise Purchase Orders, process manual payments and liaise with Accounts Payable for approval
• Manage and process web expenses for key executives, ensuring accuracy and timeliness
• Support a range of business projects as required

The Package

• Salary £19,300 per annum based on 22 hours per week.
• 25 days holiday + 8 Bank Holidays off.
• 5% contributory pension and life assurance (3x salary).
• Private healthcare from day one.
• 24/7 Employee Assistance Programme with confidential support.
• Wellbeing-focused discounts, including Virgin Active gym membership, Gymflex, Tastecard, and major retailer cashback.
• Cycle to Work scheme.
• Employee recognition and referral rewards scheme.
• Training and development opportunities to support your career progression.

About You

You are organised, detail-focused and confident handling a varied workload in a fast-paced environment. You enjoy being the person who keeps things moving and takes pride in staying one step ahead.

• Strong working knowledge of Microsoft Office, including Excel, PowerPoint and Word
• Excellent attention to detail and the ability to manage multiple tasks efficiently
• Strong communication and interpersonal skills, with the confidence to liaise with senior stakeholders
• Energy, enthusiasm and a positive attitude
• Strong organisational skills and the ability to prioritise effectively
• Previous executive or team support experience
• Experience managing complex diaries and travel arrangements would be an advantage

Most importantly, we are looking for someone who is proactive, dependable and enjoys making a positive difference through great support.

Safetykleen is committed to creating an inclusive workplace and is an equal opportunity employer.