Part-Time Property Portfolio Manager for Supported Living

Deenex Intl Limited, T/A Greenbanks Heritage; Greater London; On-site; GBP 28,000 - 40,000; Part time

Benefits offered by this job

Mileage allowance for property visits

Company pension

Annual leave entitlement

Training and development opportunities

Career progression opportunities

Job summary

Greenbanks Heritage is seeking a Property Portfolio Manager to oversee our supported living property portfolio. This office-based role includes regular property visits, maintaining compliance records and coordinating repairs, tenancy agreements and landlord relations.

The role focuses on ensuring safe, well-maintained homes, with responsibilities spanning rent tracking, service charges, PEEPs and fire safety monitoring. Eligible candidates are highly organised, detail-focused and communicative.

Qualifications

• Experience in property management or a similar role.
• Strong administrative and record-keeping skills.
• Good written and verbal communication skills.
• Ability to travel to Greenbanks Heritage properties for inspections and follow-up visits.

Responsibilities

• Managing the day-to-day oversight of Greenbanks Heritage’s supported living properties.
• Maintaining an up-to-date property portfolio register, including tenancy details, landlords, occupancy, rent, service charges, key dates and compliance records.
• Tracking rent payments from Universal Credit, Housing Benefit or other sources.
• Monitoring service charge payments from service users, families, appointees or representatives.
• Supporting service users with Universal Credit housing cost applications and related evidence where appropriate.
• Keeping tenancy and licence agreements updated, signed, stored and monitored.
• Tracking important tenancy dates, including start dates, review dates, rent review dates, renewal dates, notice periods and expiry dates.
• Coordinating repairs, maintenance requests and contractor follow-up.
• Carrying out regular property visits and inspections.
• Monitoring fire safety records across Greenbanks homes, including records held on the Tio system.
• Following up with Team Leads where fire safety logs, environmental checks or property records are incomplete or overdue.
• Maintaining a PEEP tracker and ensuring PEEPs are in place where required.
• Monitoring property compliance documents, including gas safety certificates, EICR certificates, fire risk assessments, Legionella assessments, EPCs, PAT testing and HMO licensing where applicable.
• Supporting the mobilisation of new supported living homes.
• Liaising with landlords, agents, contractors, service users, families, internal care teams, local authorities and other professionals.
• Producing regular property, rent, arrears, repairs, occupancy, compliance and portfolio performance reports for management.

Skills

Highly organised

Detail-focused

Good communicator

Proactive

Solution-focused

Microsoft Office

Travel to properties

Tools

Microsoft Office

Spreadsheets

Tio system

Job description

Greenbanks Heritage is seeking a Property Portfolio Manager to oversee our supported living property portfolio. This office-based role includes regular property visits, maintaining compliance records and coordinating repairs, tenancy agreements and landlord relations.

The role focuses on ensuring safe, well-maintained homes, with responsibilities spanning rent tracking, service charges, PEEPs and fire safety monitoring. Eligible candidates are highly organised, detail-focused and communicative.