Part-Time Payroll & HR Coordinator

Hollybank Trustees Ltd; Northampton; Hybrid; GBP 19,000 - 23,000; Part time

Benefits offered by this job

Hybrid working

Flexible hours

Pro-rated salary guidance

Job summary

Hollybank Trustees Ltd in Northampton is seeking a Part-Time Payroll &HR Coordinator to join our HR team. The role focuses on delivering accurate payroll for about 350 employees using Sage Payroll, supported by Cezanne HR, with flexible 25–30 hours per week and hybrid working.

You will maintain payroll records, handle starters and leavers, respond to payroll queries, and assist with employee benefits and wider HR administration under the Group HR Manager.

Qualifications

• Experience in UK payroll and statutory requirements.
• Proficient with Sage Payroll and HR systems.
• Strong numerical skills with excellent attention to detail.
• Good Excel and systems skills.

Responsibilities

• Coordinate and process payroll for approximately 350 employees.
• Maintain accurate payroll records and employee data.
• Check payroll inputs including starters, leavers, contractual changes, absence, overtime.
• Respond to payroll queries professionally and promptly.
• Liaise with managers and employees to obtain accurate payroll information.
• Complete payroll checks and reconciliations.
• Support statutory payroll processes and reporting.
• Maintain information across Sage Payroll and Cezanne HR.
• Assist with employee benefits administration (vehicles, healthcare, pensions).
• Support the Group HR Manager with HR administration and wider activities.
• Handle confidential information with care and discretion.
• Identify opportunities to improve payroll and HR processes.

Skills

Payroll experience

UK payroll

Sage Payroll

Excel skills

Attention to detail

Communication skills

Independent worker

Tools

Sage Payroll

Cezanne HR

Job description

Location: On site / Northampton, UK
job type: Permanent / Part-time
Sector and subsector: Human Resources | Payroll
Salary: Negotiable salary

Part-Time Payroll & HR Coordinator

Location: Northampton — hybrid working available

Hours: Approximately 25–30 hours per week, with flexibility around working patterns

Salary: £30,200 full-time equivalent, based on a 40-hour week and pro-rated according to agreed hours

Pro-rata salary guide: £18,875 for 25 hours to £22,650 for 30 hours per year

The opportunity

We are looking for an organised and detail-focused Payroll & HR Coordinator to join our team on a part-time basis.

Initially, the role will focus primarily on delivering an accurate and timely payroll service for approximately 350 employees. You will use Sage Payroll, supported by our Cezanne HR system, and work closely with colleagues across the business to ensure payroll information is complete, accurate and processed on time.

Once you are familiar with our payroll procedures, the role will broaden to include benefits administration—such as company vehicles, healthcare and pensions—along with general HR support for the Group HR Manager.

This is a varied role offering hybrid working and flexibility around how the agreed weekly hours are arranged.

Key responsibilities

• Coordinate and process payroll for approximately 350 employees
• Maintain accurate payroll records and employee data
• Check payroll inputs, including starters, leavers, contractual changes, absence, overtime and other adjustments
• Respond to payroll queries professionally and promptly
• Liaise with managers and employees to obtain accurate information within payroll deadlines
• Complete payroll checks and reconciliations
• Support statutory payroll processes and reporting
• Maintain accurate information across Sage Payroll and Cezanne HR
• Assist with the administration of employee benefits, including company vehicles, healthcare and pensions
• Support the Group HR Manager with employee administration and wider HR activities
• Handle personal and confidential information with care and discretion
• Help identify opportunities to improve payroll and HR processes

About you

You will be methodical, dependable and comfortable working with detailed and confidential information. You will have good communication skills and the confidence to work independently while forming part of a supportive HR team.

Ideally, you will have:

• Previous experience in a payroll position
• A good understanding of UK payroll processes and relevant statutory requirements
• Strong numerical skills and excellent attention to detail
• Experience working to fixed deadlines
• Good Excel and general systems skills
• The ability to manage queries sensitively and professionally
• Strong organisational skills and the ability to prioritise your workload
• Experience using Sage Payroll, which would be a significant advantage
• Experience using an HR information system; knowledge of Cezanne would be helpful but is not essential
• An interest in developing broader benefits and HR administration experience

Working arrangements

The position is based at our Northampton office (Wollaston BMW - Bedford Road, NN1), with the opportunity to work partly from home. We expect the successful candidate to work approximately 25–30 hours per week and are open to discussing a flexible working pattern that meets both individual and business needs.

This is an excellent opportunity for an experienced payroll professional seeking a flexible, part-time role with the scope to develop broader experience across employee benefits and HR. You will take responsibility for an important business process while working closely with our Group HR Manager and colleagues throughout the organisation.