Part-Time Office Manager & Receptionist — Tech Finance

Carlsquare; Greater London; Hybride; GBP 18 000 - 24 000; Temps partiel

Résumé du poste

Carlsquare, a leading technology investment bank, seeks a Junior Office Manager & Receptionist to join our London team on a part-time basis (4 days per week). You will be the welcoming face of our office, handling reception, meetings, travel arrangements and admin support across Operations and HR, ensuring a professional and efficient working environment.

A proactive, organized approach is essential. The role offers variety and growth within an international environment, with opportunities to

Qualifications

• Experience in office management in a corporate environment; financial or professional services experience is an advantage.
• Excellent administrative and organizational skills.
• Ability to work under pressure with a changing workload.
• Friendly, professional and confident manner with strong English communication.

Responsabilités

• Welcome and look after clients, visitors and candidates, ensuring a professional and friendly reception.
• Manage meeting room bookings and prepare rooms, refreshments and catering.
• Keep reception area, meeting rooms and communal areas tidy and presentable.
• Organize team lunches, office celebrations and client meetings.
• Handle incoming post, deliveries and couriers.
• Research venues, obtain quotes and coordinate event arrangements.
• Monitor and replenish refreshments, groceries, stationery and kitchen supplies.
• Assist with arranging repairs, maintenance and equipment servicing.
• Coordinate with suppliers and run occasional errands.
• Book flights, hotels and transport in line with company guidelines.
• Assist HR with scheduling interviews and coordinating calendars.
• Support Operations, HR, the Partners and the wider team with administrative tasks.
• Follow up on outstanding requests and report issues to the Operations and HR Manager.
• Help coordinate office improvements and general office projects.

Connaissances

Office management

Administrative skills

Organizational skills

English communication

Customer-facing

Outils

Microsoft Office

Outlook

PowerPoint

Description du poste

Carlsquare, a leading technology investment bank, seeks a Junior Office Manager & Receptionist to join our London team on a part-time basis (4 days per week). You will be the welcoming face of our office, handling reception, meetings, travel arrangements and admin support across Operations and HR, ensuring a professional and efficient working environment.

A proactive, organized approach is essential. The role offers variety and growth within an international environment, with opportunities to