Part-Time Office & Facilities Manager

Confidential; Coventry; On-site; GBP 19,000 - 21,000; Part time

Job summary

Confidential in Coventry is hiring an Office & Facilities Administrator on a part-time basis. Based at Foleshill Enterprise Park, the role covers office management, facilities coordination, vendor management, reception, and administrative support, with occasional travel to London.

You'll work Tue–Thu, 12-month duration, 14.50–15.00 per hour plus holidays, with flexibility to cover busy periods. Strong organisational and communication skills, proficient in Microsoft Office and comfortable using

Qualifications

• Strong office administration experience.
• Workplace operations and facilities management skills.
• Vendor/supplier management and invoices experience.
• Reception, visitor coordination and events support.
• Asset, security and access management experience.
• Excellent written and verbal communication.

Responsibilities

• Act as the primary contact for all office-related matters.
• Maintain a professional, safe, and well-presented office environment.
• Oversee office opening and closing procedures.
• Manage office supplies, consumables, and stock levels.
• Support employee offboarding and asset recovery.
• Coordinate repairs, maintenance and third-party contractors.
• Approve and process invoices with suppliers.
• Coordinate meetings, hospitality and visitor needs.
• Assist in organising office events and engagement activities.
• Provide administrative support to leadership teams.

Skills

Office administration

Workplace operations

Supplier management

Facilities management

Administrative support

Reception coordination

Event coordination

Asset management

Security management

Client skills

Communication

Microsoft Office

AI tools

London travel

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

Job description

Confidential in Coventry is hiring an Office & Facilities Administrator on a part-time basis. Based at Foleshill Enterprise Park, the role covers office management, facilities coordination, vendor management, reception, and administrative support, with occasional travel to London.

You'll work Tue–Thu, 12-month duration, 14.50–15.00 per hour plus holidays, with flexibility to cover busy periods. Strong organisational and communication skills, proficient in Microsoft Office and comfortable using