Part-Time Medical Secretary & Admin Coordinator

West Suffolk Clinical Commissioning Group; Brentwood; Hybrid; GBP 17,000 - 21,000; Part time

Job summary

West Suffolk Clinical Commissioning Group is seeking a part-time administrator/medical secretary to join The New Surgery team. The role is 24 hours per week on Monday, Wednesday and Thursday, with flexibility discussed at interview.

You will type letters and reports, handle referrals using ERS, scan documents, manage enquiries, and support clinicians with general admin tasks. The post requires strong IT skills, discretion with patient data, and the ability to multi-task in a busy primary care

Qualifications

• Strong administrative experience and good organisation skills.
• Excellent IT skills including MS Office; training provided for clinical systems.
• Discretion with confidential patient information and data security.
• Ability to multi-task and work under pressure in a team or independent setting.

Responsibilities

• Type letters, reports and related documentation within timescales.
• Liaise with hospitals and community services to process referrals efficiently.
• Manage enquiries and incoming calls; route requests appropriately.
• Process referral letters using ERS and attach scanned documents to records.
• Handle information requests (SARs, insurers, solicitors, DVLA).
• Support clinical staff with general admin tasks and perform system searches as required.

Skills

Administrative experience

Organisation

MS Office

Clinical system awareness

Tools

SystmOne

ERS

Job description

West Suffolk Clinical Commissioning Group is seeking a part-time administrator/medical secretary to join The New Surgery team. The role is 24 hours per week on Monday, Wednesday and Thursday, with flexibility discussed at interview.

You will type letters and reports, handle referrals using ERS, scan documents, manage enquiries, and support clinicians with general admin tasks. The post requires strong IT skills, discretion with patient data, and the ability to multi-task in a busy primary care