Part-Time Maternity Cover- Contracts Administrator

Michael Page (UK); Shepperton; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Office Administrator to join their team in Shepperton. This role is pivotal in ensuring the smooth operation of contract management for gym, pool, and spa services. The successful candidate will be responsible for creating and sending contracts, processing invoices, and maintaining organized documentation. Attention to detail and strong organizational skills are essential, as you will also collaborate closely with various teams to ensure timely contract renewals and efficient processes. This is a fantastic opportunity for someone looking to make an impact in a supportive and dynamic environment.

Benefits

Immediate Start

Competitive Pay Rate

Qualifications

• Experience in office administration is essential.
• Strong organizational skills and attention to detail are required.

Responsibilities

• Create and send contracts for gym, pool, and spa maintenance.
• Process invoicing and maintain up-to-date contact lists.
• Coordinate with maintenance teams for scheduling.

Skills

Office Administration

Attention to Detail

Numerical Skills

Job description

Immediate start

Join a well-established company in Shepperton as an Office Administrator.

About Our Client

A reputable company located in the Shepperton area.

Job Description

1. Creating and sending new and renewal contracts for gym, pool, and spa maintenance, as well as inductions.
2. Ensuring contracts are sent within the required timeframes.
3. Renewing contracts before their expiry date.
4. Confirming receipt of PO and/or signed contracts to enable invoicing.
5. Processing invoicing for all contracts.
6. Maintaining up-to-date contact lists to ensure contracts are sent to the correct recipients, increasing the likelihood of signed contracts.
7. Notifying maintenance/inductions teams once a contract is signed to facilitate mobilisation and scheduling.
8. Collaborating with Rolstone Langmead to follow up on new installs and contract implementations.
9. Reviewing and improving contract processes for greater efficiency.
10. Keeping all documents organized and properly filed.
11. Coordinating with the maintenance manager to receive gym maintenance schedules.
12. Scheduling gym maintenance visits with relevant sites.

The Successful Applicant

• Experience in office administration.
• Organized with good attention to detail.
• Numerically inclined.

What's on Offer

• Immediate start.
• Competitive pay rate.