Part-Time Facilities & Safety Coordinator

Vicon Motion Systems Ltd.; Yarnton; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Competitive salary

10% Company Pension

25 days Annual Leave + Bank Holidays

Life Cover

Private Medical with Optical / Dental

Permanent Health Insurance

Cycle to work scheme

Free On-site Parking

Job summary

Vicon is seeking a part-time Reception & Facilities Coordinator to join the Operations team in Yarnton, Oxfordshire. You will be the first point of contact for the building, manage reception duties, coordinate contractors, and own H&S administration for the site.

Working 15 hours per week (3 hours daily, Monday to Friday, with occasional flexibility), you will handle supplier invoices in NetSuite, oversee housekeeping, utilities, and catering coordination, and ensure safe, smooth daily

Qualifications

• Experience in facilities, office management or building services coordination.
• Experience managing multiple contractors and prioritising time-sensitive issues.
• Familiarity with basic building services (HVAC, plumbing, electrical, fire and security) to brief contractors.
• Experience with purchase orders and invoice approvals (NetSuite or similar).

Responsibilities

• Be the first point of contact for the building and contractors; manage reception cover and deliveries.
• Coordinate reactive maintenance with contractors and prioritise safety-critical issues.
• Schedule and supervise contractor visits and sign off works.
• Oversee cleaning, catering, utilities contracts, and supplier invoices in NetSuite.
• Own H&S compliance calendar and keep records up to date.

Skills

Facilities experience

Contractor management

Building services knowledge

PO & invoicing

Education

IOSH Managing Safely (Desirable)

Job description

Vicon is seeking a part-time Reception & Facilities Coordinator to join the Operations team in Yarnton, Oxfordshire. You will be the first point of contact for the building, manage reception duties, coordinate contractors, and own H&S administration for the site.

Working 15 hours per week (3 hours daily, Monday to Friday, with occasional flexibility), you will handle supplier invoices in NetSuite, oversee housekeeping, utilities, and catering coordination, and ensure safe, smooth daily