Part-Time Executive Assistant to Senior Leadership Team

Hales Group; Lowestoft; On-site; GBP 17,000 - 25,000; Part time

Job summary

Hales Group is recruiting an experienced Executive Assistant to provide dedicated support to the Senior Leadership Team in Lowestoft on a maternity cover basis.

You will manage complex diaries, travel arrangements, and high-level communications, preparing agendas, minutes, and reports. This role requires discretion, strong organisational skills, and the ability to work independently within a fast-paced environment.

Qualifications

• Experience supporting senior leaders or executive teams.
• Experience producing reports, agendas, briefing papers, and other professional documents.
• Proven diary management and minute-taking experience in complex meetings.

Responsibilities

• Provide confidential and proactive executive support to the Executive Team.
• Manage complex diaries, schedules, meetings, and travel arrangements.
• Screen, prioritise, and coordinate high volumes of communication and correspondence.
• Prepare agendas, reports, briefing notes, presentations, and professional documentation.
• Attend Executive Team and Board meetings, producing accurate minutes and action logs.
• Conduct research and analyse information to support strategic decision-making.
• Coordinate governance activities, ensuring actions and deadlines are met.
• Manage and respond to complex complaints, enquiries, and information requests.
• Support the delivery of key organisational projects and initiatives.
• Build relationships with internal teams and external stakeholders.

Skills

Diary management

Travel arrangements

Minutes taking

Governance support

Communication

Discretion

MS Office

Independent work

Education

NVQ Level 3 in Business Admin

Tools

Outlook

Word

Excel

PowerPoint

Job description

Hales Group is recruiting an experienced Executive Assistant to provide dedicated support to the Senior Leadership Team in Lowestoft on a maternity cover basis.

You will manage complex diaries, travel arrangements, and high-level communications, preparing agendas, minutes, and reports. This role requires discretion, strong organisational skills, and the ability to work independently within a fast-paced environment.