Executive Assistant

Hales Group; Lowestoft; On-site; GBP 17,000 - 25,000; Part time

Job summary

Hales Group is recruiting an experienced Executive Assistant to provide dedicated support to the Senior Leadership Team in Lowestoft on a maternity cover basis.

You will manage complex diaries, travel arrangements, and high-level communications, preparing agendas, minutes, and reports. This role requires discretion, strong organisational skills, and the ability to work independently within a fast-paced environment.

Qualifications

• Experience supporting senior leaders or executive teams.
• Experience producing reports, agendas, briefing papers, and other professional documents.
• Proven diary management and minute-taking experience in complex meetings.

Responsibilities

• Provide confidential and proactive executive support to the Executive Team.
• Manage complex diaries, schedules, meetings, and travel arrangements.
• Screen, prioritise, and coordinate high volumes of communication and correspondence.
• Prepare agendas, reports, briefing notes, presentations, and professional documentation.
• Attend Executive Team and Board meetings, producing accurate minutes and action logs.
• Conduct research and analyse information to support strategic decision-making.
• Coordinate governance activities, ensuring actions and deadlines are met.
• Manage and respond to complex complaints, enquiries, and information requests.
• Support the delivery of key organisational projects and initiatives.
• Build relationships with internal teams and external stakeholders.

Skills

Diary management

Travel arrangements

Minutes taking

Governance support

Communication

Discretion

MS Office

Independent work

Education

NVQ Level 3 in Business Admin

Tools

Outlook

Word

Excel

PowerPoint

Job description

EXECUTIVE ASSISTANT TO SLT

LOCATION: Lowestoft

SALARY: Competitive

HOURS: Part-Time | 22.5 hours per week

CONTRACT: Fixed-Term Contract | Approximately 12 Months (Maternity Cover)

We are currently supporting a well-established organisation in Lowestoft with the recruitment of an experienced Executive Assistant to provide dedicated support to the senior leadership team on a maternity cover basis.

This is a fantastic opportunity for a professional, highly organised, and proactive individual who thrives in a fast-paced environment. You'll be working alongside another established executive assistant, to play an integral role in supporting senior leadership with strategic decision-making, coordinating governance activities, managing high-level communications, and ensuring the smooth day-to-day operation of the executive team. You'll also benefit from a comprehensive handover and ongoing support, making this an excellent opportunity to quickly become part of a collaborative and professional team.

Key Responsibilities:

• Provide confidential and proactive executive support to the Executive Team.
• Manage complex diaries, schedules, meetings, and travel arrangements.
• Screen, prioritise, and coordinate high volumes of communication and correspondence.
• Prepare agendas, reports, briefing notes, presentations, and professional documentation.
• Attend Executive Team and Board meetings, producing accurate minutes and action logs.
• Conduct research and analyse information to support strategic decision-making.
• Coordinate and support governance activities, ensuring actions and deadlines are met.
• Manage and respond to complex complaints, enquiries, and information requests.
• Support the delivery of key organisational projects and initiatives.
• Build effective relationships with internal teams, external stakeholders, and partner organisations.
• Assist with annual reports, business plans, and organisational documentation.
• Maintain accurate record management systems and administrative processes.

What We’re Looking For:

• Previous experience supporting senior leaders, directors, or executive-level management.
• Experience preparing reports, correspondence, agendas, briefing papers, and other professional documentation.
• Proven experience taking accurate minutes in complex meetings and ensuring actions are monitored through to completion.
• Exceptional organisational and time-management skills, with the ability to manage competing priorities and deadlines.
• Strong communication and stakeholder management skills, with the confidence to build relationships across all levels.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Excellent Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• The ability to work independently, use initiative, and proactively solve problems.
• Strong attention to detail and a high level of accuracy.
• Experience managing complex diaries, inboxes, and administrative processes.

Desirable (but not essential):

• Project management experience.
• Experience monitoring or managing budgets.
• Experience supporting governance activities, boards, committees, or senior leadership meetings.
• An NVQ Level 3 in Business Administration or equivalent relevant experience.

Why work through Hales Group?

All of our Consultants are highly experienced and committed to supporting candidates throughout their job search. We treat candidates as valued customers and aim to match you with the right opportunity for your skills and career goals.

Hales Group Ltd processes applicant data in line with its Equal Opportunities policy and may contact you regarding future opportunities. If you prefer not to be contacted, please inform your local branch