Executive Assistant

Confidential; Lowestoft; On-site; GBP 23,000 - 32,000; Part time

Job summary

Confidential in Lowestoft seeks an experienced Executive Assistant to support the Senior Leadership Team on a maternity cover basis. You will manage diaries, coordinate governance activities, produce high-level documents and minutes, and liaise with stakeholders to ensure smooth operation of the executive team.

You will work alongside another EA in a fast-paced environment, handling sensitive information with discretion and contributing to strategic decision-making and project delivery.

Qualifications

• Experience supporting senior leaders, directors, or executive management.
• Experience preparing reports, agendas, briefing papers and professional documentation.
• Proven minutes-taking in complex meetings with actions tracked to completion.
• Exceptional organisational and time-management skills with competing priorities.
• Strong communication and stakeholder management across levels.
• Discretion handling confidential information.
• Excellent Microsoft Office skills including Outlook, Word, Excel and PowerPoint.
• Ability to work independently and proactively solve problems.
• Attention to detail and accuracy in administrative processes.

Responsibilities

• Provide confidential executive support to the Executive Team.
• Manage complex diaries, schedules, meetings and travel arrangements.
• Screen, prioritise and coordinate high volumes of communications.
• Prepare agendas, reports, briefing notes and presentations.
• Attend meetings and produce accurate minutes and action logs.
• Conduct research to support strategic decision-making.
• Coordinate governance activities and track deadlines.
• Handle complex complaints and information requests.
• Support delivery of organisational projects and initiatives.
• Build relationships with internal teams, external stakeholders and partners.
• Assist with annual reports, business plans and organisational documentation.
• Maintain records management systems and admin processes.

Skills

Diary management

Stakeholder management

Minuting

Communication

MS Office proficiency

Organisational skills

Problem solving

Education

NVQ Level 3 in Business Administration

Tools

Outlook

Word

Excel

PowerPoint

Job description

EXECUTIVE ASSISTANT TO SLT
LOCATION: Lowestoft
SALARY: Competitive
HOURS: Part-Time 22.5 hours per week
CONTRACT: Fixed-Term Contract Approximately 12 Months (Maternity Cover)

We are currently supporting a well-established organisation in Lowestoft with the recruitment of an experienced Executive Assistant to provide dedicated support to the senior leadership team on a maternity cover basis.
This is a fantastic opportunity for a professional, highly organised, and proactive individual who thrives in a fast-paced environment. You'll be working alongside another established executive assistant, to play an integral role in supporting senior leadership with strategic decision-making, coordinating governance activities, managing high-level communications, and ensuring the smooth day-to-day operation of the executive team. You'll also benefit from a comprehensive handover and ongoing support, making this an excellent opportunity to quickly become part of a collaborative and professional team.

Key Responsibilities:

• Provide confidential and proactive executive support to the Executive Team.
• Manage complex diaries, schedules, meetings, and travel arrangements.
• Screen, prioritise, and coordinate high volumes of communication and correspondence.
• Prepare agendas, reports, briefing notes, presentations, and professional documentation.
• Attend Executive Team and Board meetings, producing accurate minutes and action logs.
• Conduct research and analyse information to support strategic decision-making.
• Coordinate and support governance activities, ensuring actions and deadlines are met.
• Manage and respond to complex complaints, enquiries, and information requests.
• Support the delivery of key organisational projects and initiatives.
• Build effective relationships with internal teams, external stakeholders, and partner organisations.
• Assist with annual reports, business plans, and organisational documentation.
• Maintain accurate record management systems and administrative processes.

What We re Looking For:

• Previous experience supporting senior leaders, directors, or executive-level management.
• Experience preparing reports, correspondence, agendas, briefing papers, and other professional documentation.
• Proven experience taking accurate minutes in complex meetings and ensuring actions are monitored through to completion.
• Exceptional organisational and time-management skills, with the ability to manage competing priorities and deadlines.
• Strong communication and stakeholder management skills, with the confidence to build relationships across all levels.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Excellent Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• The ability to work independently, use initiative, and proactively solve problems.
• Strong attention to detail and a high level of accuracy.
• Experience managing complex diaries, inboxes, and administrative processes.

Desirable (but not essential):

• Project management experience.
• Experience monitoring or managing budgets.
• Experience supporting governance activities, boards, committees, or senior leadership meetings.
• An NVQ Level 3 in Business Administration or equivalent relevant experience.

Hales Group Ltd processes applicant data in line with its Equal Opportunities policy and may contact you regarding future opportunities. If you prefer not to be contacted, please inform your local branch.