Part-Time Events & Client Relations Coordinator

Hereford Racecourse; Hereford; On-site; GBP 20,000 - 28,000; Part time

Benefits offered by this job

Annual leave 22–28 days

Hotel discounts

Pension & group life assurance

Healthshield

Training opportunities

Annual passes

Job summary

Hereford Racecourse is seeking a highly organised, customer-focused Part-time Business Coordinator to join our team this September. You will coordinate hospitality bookings, liaise with clients and work closely with sales, operations and delivery teams to ensure every race day and non-race day event runs smoothly.

As the main on-site commercial contact, you’ll build strong client relationships, support invoicing with the finance team and contribute to on-site commercial initiatives.

Qualifications

• Highly organised and able to manage multiple tasks efficiently.
• Excellent time management and prioritisation skills.
• Confident communicator with strong relationship-building abilities.
• Proactive, positive and detail-oriented approach.
• Calm under pressure with a focus on delivering great service.

Responsibilities

• Acting as the main on-site contact for commercial racing and non-racing events.
• Coordinating event and hospitality bookings from final confirmation through to delivery.
• Building strong relationships with clients as their trusted planning partner.
• Working with sales, operations and delivery teams to ensure events run smoothly.
• Managing enquiries and ensuring clear communication between stakeholders.
• Supporting invoicing and payment processes with the finance team.
• Delivering professional venue show rounds to prospective clients.
• Maintaining site collateral and keeping business systems up to date.
• Assisting the General Manager with commercial initiatives and community representation.

Skills

Highly organised

Time management

Confident communicator

Proactive

Detail oriented

Calm under pressure

Microsoft Office

Sales experience desirable

Tools

Microsoft Office

Job description

Hereford Racecourse is seeking a highly organised, customer-focused Part-time Business Coordinator to join our team this September. You will coordinate hospitality bookings, liaise with clients and work closely with sales, operations and delivery teams to ensure every race day and non-race day event runs smoothly.

As the main on-site commercial contact, you’ll build strong client relationships, support invoicing with the finance team and contribute to on-site commercial initiatives.