Part-Time Chair's Office Coordinator — Strategy & Stakeholders

Transport for Wales; Pontypridd; On-site; GBP 12,000 - 18,000; Part time

Job summary

Transport for Wales is seeking an experienced administrator to provide high-quality support to the Chair and Chief of Staff. The role focuses on diary management, meeting logistics, and coordinating stakeholder engagement across the organisation and with external partners.

You will handle confidential information with discretion, maintain records and respond to queries, ensuring timely, accurate outputs and contributing to the delivery of strategic priorities.

Qualifications

• Experience organising and prioritising multiple tasks to tight deadlines.
• Proven ability to build positive working relationships with internal and external stakeholders.
• Clear, professional written communications and effective verbal communication across audiences.
• High attention to detail with a commitment to professional standards.

Responsibilities

• Provide administrative and coordination support for the Chair and Chief of Staff to enable delivery of strategic priorities.
• Plan and organise Chair meetings and stakeholder engagements, including diary management and logistics.
• Maintain records, action trackers and assist in monitoring project activities and outcomes.
• Draft and coordinate correspondence, briefing notes and meeting papers for the Chair and CEO.
• Develop filing, record management and document control systems in line with policies.
• Support engagement activities with Welsh Government, industry partners and external stakeholders.

Skills

Organisation & prioritisation

Stakeholder management

Written & verbal communication

Attention to detail

Digital tracking / information systems

Microsoft 365 familiarity

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Transport for Wales is seeking an experienced administrator to provide high-quality support to the Chair and Chief of Staff. The role focuses on diary management, meeting logistics, and coordinating stakeholder engagement across the organisation and with external partners.

You will handle confidential information with discretion, maintain records and respond to queries, ensuring timely, accurate outputs and contributing to the delivery of strategic priorities.