Part-Time Apprenticeship MIS & Compliance Administrator

LXP Talent; Bath; On-site; GBP 29,000 - 35,000; Part time

Job summary

LXP Talent seeks an Apprenticeship Funding and MIS Administrator in Bath for a 12-month fixed-term contract with potential to become permanent. The role is 18.5 hours per week with flexible days and a salary from £32,000 per annum pro rata.

You will support accurate administration, compliance and reporting across apprenticeship programmes. Key duties include maintaining learner records, checking funding eligibility, and ensuring audit-ready data across MIS, ILP, and ILR systems.

Qualifications

• Highly organised, accurate and meticulous with multiple priorities.
• Experience in apprenticeship, education, funding, compliance or learner record administration.
• Good working knowledge of apprenticeship funding rules, eligibility and compliance.
• Experience using MIS to input, maintain, check and report learner, employer and programme data.
• Understand IU data, audit-ready learner files.
• Proficient in Excel with data validation and tracking.
• Strong communication and relationship-building with delivery teams, employers and learners.
• Identify data discrepancies, investigate issues and own resolutions.
• Own vehicle for work-related travel.
• Experience with systems such as PICS, Ap1em, OneFile, Bud, Smart Assessor (or similar) is desirable.

Responsibilities

• Maintain learner, employer and programme records using MIS, e-portfolio platforms and databases.
• Complete and check enrolment, sign-up, eligibility, prior learning, training plan and employer documentation.
• Conduct funding eligibility checks and ensure evidence is audit-ready.
• Input and maintain ILP data, ensuring deadlines are met.
• Use MIS to monitor learner starts, progress, end dates, breaks, withdrawals and completions.
• Perform regular data checks, cleansing and resolve issues with colleagues.
• Ensure Apprenticeship Service records, employer approvals and ILR data are aligned.
• Maintain documentation to support funding claims and audits.
• Produce accurate reports, trackers and spreadsheets on learner numbers, progress and performance.
• Support delivery teams to keep records and training evidence up to date.
• Stay current with apprenticeship funding rules and ILR requirements.
• Respond professionally to queries from learners, employers and colleagues.
• Follow data protection, safeguarding and equality policies.

Skills

Organisational skills

Attention to detail

MIS experience

Excel proficiency

Communication skills

Issue resolution

Time management

Tools

PICS

Ap1em

OneFile

Bud

Smart Assessor

Job description

LXP Talent seeks an Apprenticeship Funding and MIS Administrator in Bath for a 12-month fixed-term contract with potential to become permanent. The role is 18.5 hours per week with flexible days and a salary from £32,000 per annum pro rata.

You will support accurate administration, compliance and reporting across apprenticeship programmes. Key duties include maintaining learner records, checking funding eligibility, and ensuring audit-ready data across MIS, ILP, and ILR systems.