Part Time Administrator

Sodexo Group; Rugby; Hybrid; GBP 15,000 - 19,000; Part time

Benefits offered by this job

On-the-job training

Fully funded apprenticeship qualific​а

Career development opportunities

Wellbeing support

Discounts for you and your family

Cycle to work scheme

Flexible work

Protective uniform

Job summary

Sodexo Group in Rugby, CV23 0TH, is seeking a Part-Time Administrator to provide essential admin support for the Newbold Revel site. You’ll manage room/bookings, handle inquiries, and assist with day-to-day admin duties, including reception cover when required.

The role suits someone with admin or customer service experience, strong IT skills (Word, Excel, Outlook), and a flexible, professional approach in a hospitality-type environment.

Qualifications

• Previous experience in administrative, hotel, accommodation or reception work.
• Strong organizational skills and attention to detail.
• Proficient with Word, Excel and Outlook.
• Experience using a booking or accommodation system is a plus.
• Strong written and verbal communication and a professional approach.

Responsibilities

• Provide day-to-day administrative support to the site team.
• Manage room and hospitality bookings using the site's booking systems.
• Support with administration relating to arrivals and departures.
• Raise work orders and maintain accurate records and information.
• Respond to telephone and email enquiries in a professional manner.
• Provide reception cover and welcome visitors and contractors.
• Maintain visitor lists, passes and signing-in records when covering reception.
• Assist contractors and respond to general queries.

Skills

Administrative experience

Organisational skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Tools

Booking systems

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

• 25 hours per week available
• Monday to Friday 08:00 - 13:00
• £13.11 per hour + Sodexo rewards and benefits
• Free Car parking

Job Description:

As a Part-Time Administrator with Sodexo at Newbold Revel, Rugby, CV23 0TH, you’ll provide essential administrative support to help keep the site and its services running smoothly.

Newbold Revel is a busy residential training centre, welcoming colleagues attending courses from across the Prison Service. Similar to a hotel or conference centre, the site provides training, accommodation and other facilities for those staying and learning on site.

This is a varied role where you’ll manage room and accommodation bookings, maintain accurate records, respond to emails and enquiries, and support a range of day-to-day administrative activities. You’ll also provide reception cover when required, welcoming clients, visitors, contractors and colleagues and ensuring they receive a friendly and professional service.

If you have previous administration or customer service experience, are well organised and confident using Microsoft Word, Excel and Outlook, this is a great opportunity to join a supportive team on a part-time basis. Experience using booking systems or working within a hotel, accommodation, reception or similar environment would be beneficial but is not essential.

What You’ll Do:

• Provide day-to-day administrative support to the site team.
• Manage room and hospitality bookings using the site's booking systems.
• Support with administration relating to arrivals and departures.
• Raise work orders and maintain accurate records and information.
• Respond to telephone and email enquiries in a professional and timely manner.
• Use Microsoft Word, Excel, Outlook and other internal systems to complete administrative tasks.
• Order office and general site supplies when required.
• Provide reception cover, welcoming visitors and contractors and helping them navigate the site.
• Maintain visitor information, attendee lists, passes and signing-in records when covering reception.
• Assist contractors and respond to general queries.
• Work closely with the Accommodation Liaison Officer and wider site team to provide an efficient and professional service.

What You Bring:

• Previous experience in an administrative, hotel, accommodation, reception or similar environment.
• Good administrative and organisational skills with strong attention to detail.
• Confidence using IT systems, including Microsoft Word, Excel and Outlook.
• Previous experience using a booking or accommodation system would be beneficial.
• Good written and verbal communication skills.
• A professional and friendly approach when dealing with colleagues, visitors and contractors.
• The ability to prioritise your workload and work using your own initiative.
• The ability to handle sensitive and confidential information appropriately.
• A flexible approach and willingness to support different areas of the site when required.

What we offer:

• On-the-job training with experienced professionals
• Fully funded apprenticeship qualifications
• Career development opportunities within Sodexo
• A friendly and supportive work environment
• Wellbeing Support – Unlimited online resources, a free health app with 24/7 virtual GP, and an Employee Assistance Programme.
• Financial Benefits – Discounts for you and your family, salary finance support, retirement plan, and a death-in-service benefit.
• Career Growth – Apprenticeships, learning tools, and development opportunities.
• Work Perks – Cycle to Work Scheme, volunteering opportunities, flexible work, full training, and a protective uniform.

Join us and be part of a company that values its employees and offers real career growth opportunities.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications