Part Time Administrator

Allscreens Nationwide Ltd; Rugby; On-site; GBP 15,000 - 21,000; Part time

Benefits offered by this job

Free car parking

Sodexo rewards and benefits

Job summary

Allscreens Nationwide Ltd at Newbold Revel, Rugby, is seeking a part-time Administrator with Sodexo to provide essential administrative support across site operations. You will manage room bookings, handle enquiries, support arrivals and departures, and cover reception with a friendly, professional service.

Proficiency in Word, Excel and Outlook is required. The role offers £13.11 per hour plus Sodexo rewards and benefits, free car parking, and a supportive team in a busy residential training

Qualifications

• Previous experience in an administrative, hotel, accommodation, reception or similar environment.
• Strong IT skills and attention to detail.
• Experience using booking systems would be beneficial.
• Good written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support to the site team.
• Manage room and hospitality bookings using the site's booking systems.
• Support with administration relating to arrivals and departures.
• Raise work orders and maintain accurate records and information.
• Respond to telephone and email enquiries in a professional and timely manner.
• Use Microsoft Word, Excel, Outlook and other internal systems to complete administrative tasks.
• Order office supplies when required.
• Provide reception cover, welcoming visitors and contractors.
• Maintain visitor information, attendee lists, passes and signing-in records when covering reception.
• Assist contractors and respond to general queries.
• Work closely with the Accommodation Liaison Officer and wider site team to provide an efficient and professional service.

Skills

Administrative experience

Customer service

Organisational skills

IT literacy

Tools

Microsoft Word

Excel

Outlook

Booking systems

Job description

£13.11 per hour + Sodexo rewards and benefits

Free Car parking

Job Description:

As a

Part-Time Administrator with Sodexo at Newbold Revel, Rugby, CV23 0TH, you’ll provide essential administrative support to help keep the site and its services running smoothly.

Newbold Revel is a busy residential training centre, welcoming colleagues attending courses from across the Prison Service. Similar to a hotel or conference centre, the site provides training, accommodation and other facilities for those staying and learning on site.

This is a varied role where you’ll manage room and accommodation bookings, maintain accurate records, respond to emails and enquiries, and support a range of day-to-day administrative activities. You’ll also provide reception cover when required, welcoming clients, visitors, contractors and colleagues and ensuring they receive a friendly and professional service.

If you have previous administration or customer service experience, are well organised and confident using Microsoft Word, Excel and Outlook, this is a great opportunity to join a supportive team on a part-time basis. Experience using booking systems or working within a hotel, accommodation, reception or similar environment would be beneficial but is not essential.

What You’ll Do:

• Provide day-to-day administrative support to the site team.
• Manage room and hospitality bookings using the site's booking systems.
• Support with administration relating to arrivals and departures.
• Raise work orders and maintain accurate records and information.
• Respond to telephone and email enquiries in a professional and timely manner.
• Use Microsoft Word, Excel, Outlook and other internal systems to complete administrative tasks.
• Order office and general site supplies when required.
• Provide reception cover, welcoming visitors and contractors and helping them navigate the site.
• Maintain visitor information, attendee lists, passes and signing-in records when covering reception.
• Assist contractors and respond to general queries.
• Work closely with the Accommodation Liaison Officer and wider site team to provide an efficient and professional service.

What You Bring:

• Previous experience in an administrative, hotel, accommodation, reception or similar environment.
• Good administrative and organisational skills with strong attention to detail.
• Confidence using IT systems, including Microsoft Word, Excel and Outlook.
• Previous experience using a booking or accommodation system would be beneficial.
• Good written and verbal communication skills.
• A professional and friendly approach when dealing with colleagues, visitors and contractors.
• The ability to prioritise your workload and work using your own initiative.
• The ability to handle sensitive and confidential information appropriately.
• A flexible approach and willingness to support different areas of the site when required.

What we offer:

• On-the-job training with experienced professionals
• Fully funded apprenticeship qualifications
• Career development opportunities within Sodexo
• A friendly and supportive work environment
• Wellbeing Support – Unlimited online resources, a free health app with 24/7 virtual GP, and an Employee Assistance Programme.
• Financial Benefits – Discounts for you and your family, salary finance support, retirement plan, and a death-in-service benefit.
• Career Growth – Apprenticeships, learning tools, and development opportunities.
• Work Perks – Cycle to Work Scheme, volunteering opportunities, flexible work, full training, and a protective uniform.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications