Part-Time Administrative & Facilities Coordinator

Greaves West & Ayre; Newcastle upon Tyne; Hybrid; GBP 9,000 - 12,000; Part time

Benefits offered by this job

Flexible hours

Job summary

Greaves West & Ayre is seeking an experienced Administrative Assistant to join our Haddington office. This part-time position runs Thursday to Friday (15 hours per week) with potential for additional hours to cover holidays and absences.

You will provide day-to-day administrative and facilities support, greeting clients, managing records, and assisting with data protection compliance. A pro-active, detail-oriented team player is essential.

Qualifications

• Basic understanding of office administration, facilities, or operations functions.
• Reliable and well-organised, with strong attention to detail.
• Professional attitude and commitment to delivering a high standard of service.
• Good communication and interpersonal skills.
• Confident and proficient, user of Microsoft Office and in maintaining accurate electronic and paper records.
• Able to plan and prioritise work effectively.
• A positive, flexible team player who supports colleagues and contributes to a smooth-running workplace.
• Awareness of Health & Safety requirements in an office environment would be desirable.

Responsibilities

• Provide day-to-day administrative and facilities support to ensure the smooth operation of the office.
• Deliver a professional and client-focused service across reception and telephone duties.
• Assist with maintaining office premises, supplies, and equipment, reporting issues promptly.
• Help maintain Health & Safety and Environmental compliance records and registers.
• Ensure all administrative records and data are accurate, secure, and compliant with data protection standards.
• Support colleagues with routine queries and administrative tasks as required.
• Assist in preparing information for reports, audits, or management updates.
• Support the induction of new team members by helping them become familiar with office processes.
• Complete timesheets daily and meet agreed deadlines.
• Take part in ongoing learning and development opportunities to build skills and knowledge.

Skills

Office administration

Facilities

Records management

Communication

Interpersonal skills

Time management

Team player

Health & Safety awareness

Tools

Microsoft Office

Job description

Greaves West & Ayre is seeking an experienced Administrative Assistant to join our Haddington office. This part-time position runs Thursday to Friday (15 hours per week) with potential for additional hours to cover holidays and absences.

You will provide day-to-day administrative and facilities support, greeting clients, managing records, and assisting with data protection compliance. A pro-active, detail-oriented team player is essential.