Part-Time Administrative Coordinator – Retirement Community

McCarthy Stone; Nottingham; On-site; GBP 15,000 - 22,000; Part time

Benefits offered by this job

20 days holiday pro rata for part-time

Life insurance

Company pension

EAP - counselling and mental health

Employee discounts on apartments

Guest suites across UK developments

Gift card discounts

Job summary

McCarthy Stone is seeking a proactive Administrator to support the River View Court community in Nottingham. This part-time role involves diary management, invoicing, rostering, and general administration to assist the Estate Manager and team.

We offer a competitive hourly rate of £13.53, 20 days holiday pro rata, life insurance, pension, and an Employee Assistance Program. Join a supportive environment focused on high-quality service for homeowners.

Qualifications

• Proven experience in an administrative role with office management experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Previous experience in a care or residential setting.
• Knowledge of invoicing and financial procedures.
• Experience with rostering and scheduling systems.

Responsibilities

• Diary & Calendar Management: coordinate appointments and events for Estate Manager and team.
• Invoicing & Financial Administration: issue invoices, manage petty cash, maintain records.
• Rostering & Scheduling: oversee staff rotas and coverage.
• Communication & Correspondence: handle emails, calls, and mail.
• Document Management: organize physical and digital files with data protection compliance.
• General Administrative Support: ordering supplies, managing office equipment, and supporting projects.

Skills

Microsoft Office

Invoicing software

Organisational skills

Communication skills

Attention to detail

Independent and team work

Care or residential setting experience

Invoicing

Rostering systems

Tools

Accounting software

Microsoft Office Suite

Job description

McCarthy Stone is seeking a proactive Administrator to support the River View Court community in Nottingham. This part-time role involves diary management, invoicing, rostering, and general administration to assist the Estate Manager and team.

We offer a competitive hourly rate of £13.53, 20 days holiday pro rata, life insurance, pension, and an Employee Assistance Program. Join a supportive environment focused on high-quality service for homeowners.