Part-Time Accounts & Contracts Administrator

Reed; Belfast City District; On-site; GBP 27,000 - 28,000; Part time

Benefits offered by this job

Pro-rata holiday entitlement 12 days

Company pension scheme

Salary £27,000-£28,000 pro rata

Job summary

Reed Recruitment are delighted to be working with a successful organisation in Finaghy. The role is a part-time Accounts Administrator four mornings per week (Mon-Thu 9am-1pm, Friday off).

You will handle invoicing, payments, banking admin, and contract management, while monitoring shipping schedules and maintaining office systems. The ideal candidate has at least 2 years in administration, is IT proficient, and can communicate with suppliers and customers.

Qualifications

• Minimum 2 years' experience in an administrative role.
• Experience carrying out the above duties or similar.
• IT Proficient.
• Ability to communicate with suppliers and customers.

Responsibilities

• Act as the primary point of contact for customers and clients, ensuring queries are escalated as needed.
• Input, process, monitor, and validate information for invoicing, payments, and banking administration.
• Raise invoices relating to contracts, manage payments, and chase outstanding payments.
• Check invoice payments received via the bank and update the payment tracker daily.
• Raise new contracts under Sales direction and ensure information is correct.
• Track contracts to ensure shipments occur on schedule with minimal disruption.
• Support shipping schedules by liaising with buyers and suppliers to facilitate smooth operations.
• Report late deliveries or delays to Sales Representatives and buyers.
• Monitor containers and arrange delivery to the buyer's yard; ensure smooth delivery.
• Manage stock/stationery and day-to-day office maintenance.
• Prepare meeting agendas, distribute papers, take minutes, and follow up actions.
• Maintain diaries, organise meetings, and arrange travel; monitor staff leave.
• Communicate effectively with staff and maintain productive working relationships.

Job description

Reed Recruitment are delighted to be working with a successful organisation in Finaghy. The role is a part-time Accounts Administrator four mornings per week (Mon-Thu 9am-1pm, Friday off).

You will handle invoicing, payments, banking admin, and contract management, while monitoring shipping schedules and maintaining office systems. The ideal candidate has at least 2 years in administration, is IT proficient, and can communicate with suppliers and customers.