Account Administrator

Reed; Belfast City District; On-site; GBP 27,000 - 28,000; Part time

Benefits offered by this job

Pro-rata holiday entitlement 12 days

Company pension scheme

Salary £27,000-£28,000 pro rata

Job summary

Reed Recruitment are delighted to be working with a successful organisation in Finaghy. The role is a part-time Accounts Administrator four mornings per week (Mon-Thu 9am-1pm, Friday off).

You will handle invoicing, payments, banking admin, and contract management, while monitoring shipping schedules and maintaining office systems. The ideal candidate has at least 2 years in administration, is IT proficient, and can communicate with suppliers and customers.

Qualifications

• Minimum 2 years' experience in an administrative role.
• Experience carrying out the above duties or similar.
• IT Proficient.
• Ability to communicate with suppliers and customers.

Responsibilities

• Act as the primary point of contact for customers and clients, ensuring queries are escalated as needed.
• Input, process, monitor, and validate information for invoicing, payments, and banking administration.
• Raise invoices relating to contracts, manage payments, and chase outstanding payments.
• Check invoice payments received via the bank and update the payment tracker daily.
• Raise new contracts under Sales direction and ensure information is correct.
• Track contracts to ensure shipments occur on schedule with minimal disruption.
• Support shipping schedules by liaising with buyers and suppliers to facilitate smooth operations.
• Report late deliveries or delays to Sales Representatives and buyers.
• Monitor containers and arrange delivery to the buyer's yard; ensure smooth delivery.
• Manage stock/stationery and day-to-day office maintenance.
• Prepare meeting agendas, distribute papers, take minutes, and follow up actions.
• Maintain diaries, organise meetings, and arrange travel; monitor staff leave.
• Communicate effectively with staff and maintain productive working relationships.

Job description

Part-Time Accounts Administrator- Finaghy

Reed Recruitment are delighted to be working with a successful organisation, and a market leader within their field. Our client has a new opportunity for an experienced Administrator to join their team on a part-time basis.

The successful applicant will come from an administrative background and will be able to work 4 mornings per week. The working hours are Monday- Thursday 9am-1pm with a Friday off, and the daily duties will include the following:

• Act as the primary point of contact for customers and clients, ensuring that all queries/issues are appropriately escalated.
• Input, process, monitor, and validate information effectively and timely, ensuring accuracy and attention to detail in all invoicing, payments, and banking administration.
• Raise all invoices relating to contracts, manage payments, and ensure all payments are received on time, including contacting customers for timely payments.
• Check invoice payments received via the bank, update the payment tracker daily.
• Under the direction of Sales Representatives, raise all new contracts and ensure all provided information is correct.
• Maintain a system to track all contracts, ensuring they are on schedule and will ship as per contracted date with minimal disruption.
• Support in the effective management and monitoring of shipping schedules, liaising with buyers and suppliers to facilitate smooth operations.
• Report any late deliveries or delays directly to Sales Representatives and buyers.
• Follow tracking of containers, arrange delivery to the buyer's yard, and ensure smooth delivery.
• Manage and monitor all stock/stationary items within the office and day-to-day maintenance of the office environment.
• Service meetings, including preparation of agendas, distribution of papers, minute taking, and follow-up actions.
• Maintain and update diaries, organize meetings, make travel arrangements, and monitor staff leave.
• Communicate effectively with staff and maintain productive working relationships

Required Skills & Qualifications:

• A minimum of 2 years' experience in an administrative role
• Experience carrying out the above job duties or similar
• IT Proficient
• The ability to communicate with both suppliers and customers

Benefits:

• Pro-rata holiday entitlement of 12 days based on a 16-hour work week, inclusive of all statutory holidays.
• Eligibility to participate in the company pension scheme.
• £27,000- £28,0000 per annum pro rata dependent on experience