Parish Secretary

Diocese; Blucher; Remote; GBP 7,300 - 10,000; Part time

Job summary

Diocese invites applications for a part-time parish administrator to support the offices serving St John Vianney, St Mark’s, St Cuthbert’s, and related parish activities. The role focuses on general administration and bookkeeping tasks within the parish office.

You will handle enquiries, welcome visitors, manage paperwork, oversee OPAS updates, coordinate hall bookings, and assist with newsletters, PowerPoint presentations, and health and safety tasks.

Responsibilities

• Respond to enquiries by telephone, e-mail or written correspondence
• Welcome and support visitors to the parish office
• Support the Parish Finance Committees to maintain effective systems
• Pay invoices and other expenditure and file all related documents
• Maintain book-keeping records on a weekly basis
• Update the Online Parish Accounting System (OPAS)
• Liaise with suppliers, contractors and rental companies for parish properties on behalf of the Committees
• Support and liaise with the Parish Gift Aid Organisers
• Provide quarterly finance reports for the Committees
• Full management of the bookings for the hire and use of the Parish hall
• Prepare, copy and distribute the parish newsletter
• Prepare the weekly mass PowerPoint presentations
• Provide general administration including typing, production of publicity materials as required
• Support delivery of Parish social events as required
• Maintain comprehensive filing systems to a high standard, including archiving and secure disposal of documents in line with Data Protection legislation and the Diocesan Retention of Records Policy
• Record the minutes of Parish Council and Finance Committee meetings as required
• Respond to enquiries for certificates of baptism etc.
• Record details and prepare any Diocesan paperwork pertaining to baptisms, marriages and funerals
• Support with the management of parish properties by monitoring all issues and logging safety checks etc.
• Support Parish Health and Safety by maintaining a schedule of Health and Safety inspections
• Update the parish website and social media
• Order and distribute parish resources
• Undertake other reasonable duties by request of the parish priest

Job description

• Status Part-time 13 hours per week
• Deadline 7 October 2026

To support the parishes of St John Vianney, St Mark’s, St Cuthbert’s, and the Parish Priest with general administration.

Duties and Responsibilities

• Respond to enquiries by telephone, e-mail or written correspondence
• Welcome and support visitors to the parish office
• Support the Parish Finance Committees to maintain effective systems:
• Pay invoices and other expenditure and file all related documents
• Maintain book-keeping records on a weekly basis
• Update the Online Parish Accounting System (OPAS)
• Liaise with suppliers, contractors and rental companies for parish properties on behalf of the Committees
• Support and liaise with the Parish Gift Aid Organisers
• Provide quarterly finance reports for the Committees
• Full management of the bookings for the hire and use of the Parish hall
• Prepare, copy and distribute the parish newsletter
• Prepare the weekly mass PowerPoint presentations
• Provide general administration including typing, production of publicity materials as required
• Support delivery of Parish social events as required
• Maintain comprehensive filing systems to a high standard, including archiving and secure disposal of documents in line with Data Protection legislation and the Diocesan Retention of Records Policy
• Record the minutes of Parish Council and Finance Committee meetings as required
• Respond to enquiries for certificates of baptism etc.
• Record details and prepare any Diocesan paperwork pertaining to baptisms, marriages and funerals
• Support with the management of parish properties by monitoring all issues and logging safety checks etc.
• Support Parish Health and Safety by maintaining a schedule of Health and Safety inspections
• Update the parish website and social media
• Order and distribute parish resources
• Undertake other reasonable duties by request of the parish priest