Parish Administrator

Diocese of Westminster; Baldock; On-site; GBP 18,000 - 25,000; Part time

Benefits offered by this job

23 days annual leave + bank holidays (

Eye tests vouchers (£50)

Rewards Gateway discounts

Employer pension 5%

Cycle to work scheme

Enhanced parental leave

Employee Assistance Programme

Job summary

The Roman Catholic Diocese of Westminster is seeking a Parish Administrator to support the Parish Priest and the Baldock parish team. You will handle day-to-day admin, coordinate communications, maintain records and assist with parish events.

The role requires strong organisational skills, excellent communication and experience in admin or secretarial work. Faith-based workplace experience and AAT qualification are advantageous. Hybrid working not specified; on-site duties in Baldock area.

Qualifications

• Experience in an administrative or secretarial role.
• Excellent communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Able to manage multiple priorities and work independently.
• Demonstrates initiative, adaptability and problem-solving.
• Proficient in Microsoft Word and Excel.
• Able to build positive relationships with clergy, staff, volunteers and parishioners.
• Experience in faith-based or charitable setting is welcome but not essential.

Responsibilities

• Act as the first point of contact for parish enquiries and visitors.
• Prepare and distribute weekly newsletters, Mass sheets, notices and other parish communications.
• Maintain parish databases, records and filing systems.
• Manage parish appointments, room bookings and event schedules.
• Prepare certificates and support correspondence on behalf of the Parish Priest.
• Assist with baptisms, weddings and funerals, including maintaining registers and preparing documentation.
• Support parish fundraising and community activities.
• Coordinate volunteer rotas and assist with parish administration as required.
• Ensure records are maintained in line with diocesan procedures and GDPR requirements

Skills

Administrative experience

Excellent communication

Highly organized

MS Office (Word, Excel)

Multi-priority management

Initiative & problem-solving

Relationship building

Sensitivity & professionalism

Faith-based charity experience

AAT qualification

Catholic Church understanding

Education

AAT qualification or equivalent

Understanding Catholic Church structures

Tools

None

Job description

£15.60 per hour| Permanent | Part-time 4HPW | Holy Trinity Church, London Road, Baldock, Hertfordshire, SG7 6LQ | Closing date 16 th October Midday | Interview date to be confirmed

We are seeking a welcoming, organised and proactive Parish Administrator to support the Parish Priest in the effective day-to-day administration of Baldock Parish. This is a rewarding opportunity for someone who enjoys working with people, has strong administrative skills, and would like to contribute to the life and mission of the local parish community.

About the Role

As Parish Administrator, you will be the first point of contact for parishioners, visitors, clergy and volunteers, helping to ensure the smooth running of the parish office. You will provide comprehensive administrative support, coordinate parish communications, maintain records and databases, and assist with the organisation of parish events and activities.

Key Responsibilities

• Act as the first point of contact for parish enquiries and visitors.
• Prepare and distribute weekly newsletters, Mass sheets, notices and other parish communications.
• Maintain parish databases, records and filing systems.
• Manage parish appointments, room bookings and event schedules.
• Prepare certificates and support correspondence on behalf of the Parish Priest.
• Assist with the administration of baptisms, weddings and funerals, including maintaining registers and preparing documentation.
• Support parish fundraising and community activities.
• Coordinate volunteer rotas and assist with parish administration as required.
• Ensure records are maintained in line with diocesan procedures and GDPR requirements

What We’re Looking For

We’re seeking someone who is not only competent in administration but who also embodies our diocesan values of Competence, Reliability, Honesty, Perseverance, and Love.

• Has previous experience in an administrative or secretarial role.
• Possesses excellent communication and interpersonal skills.
• Is highly organised with strong attention to detail.
• Can manage multiple priorities and work independently.
• Demonstrates initiative, adaptability and problem-solving skills.
• Is confident using Microsoft Office applications, including Word and Excel.
• Can build positive relationships with clergy, staff, volunteers and parishioners.
• Demonstrates sensitivity, respect and professionalism when dealing with a diverse range of people.
• Experience working within a faith-based, charity or non-profit environment.
• An AAT qualification or equivalent.
• A basic understanding of the Catholic Church and its structures.
• A desire to support the mission of the Catholic Church.

Experience working in a faith-based or charitable setting is welcome but not essential.

What we offer you

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

• 23 days annual leave + bank holidays (pro rata for part time employees)
• Vouchers for free eye tests and £50 towards the cost of glasses
• Reward Gateway scheme offering discounts on a wide range of products and services
• Pension scheme for eligible employees – 5% paid by the employer
• Salary exchange (salary sacrifice) for pension
• Cycle to work scheme
• Enhanced maternity, paternity and adoption pay
• Employee Assistance Programme

Who we are

We are the Roman Catholic Diocese of Westminster, a faith-driven charity rooted in service, tradition, and community.

At the core of our mission is a commitment to faith, education, and social justice. Guided by the Archbishop, we serve over 90,000 students across 208 schools, support 212 vibrant parishes, and drive countless social initiatives that bring hope and compassion to those in need. Our work extends beyond the Church walls, positively shaping communities and transforming lives.

We uphold the values of Competence, Reliability, Honesty, Perseverance, and Love—principles that define our mission and shape the way we serve. As we grow our team, we seek individuals who not only possess the skills for the role but also embody these values in their daily work.

Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.

Find Us

Address
Human Resources Department,
Vaughan House,
46 Francis Street,
London SW1P 1QN.

Telephone
020 7798 9001

Hours
Monday—Friday: 9:00AM–5:00PM

About This Site

This is the official website of the Human Resources Department of the Diocese of Westminster.