Paediatric Respiratory Admin Assistant

University Hospitals of Derby and Burton NHS Foundation Trust; East Midlands; On-site; GBP 22,000 - 25,000; Full time

Benefits offered by this job

Development opportunities

Employee assistance programme

Discounted gym membership

Job summary

University Hospitals of Derby and Burton NHS Foundation Trust is seeking an Administrative Assistant to join the Children’s Respiratory Team. Based at the Royal Derby Hospital, you will provide dedicated administrative support to a specialist paediatric respiratory service, ensuring efficient patient pathways from referral to clinic outcome.

This role requires excellent organisational and communication skills, and the ability to handle a varied workload with confidentiality.

Qualifications

• Experience providing administrative support in a healthcare setting.
• Strong communication and organisational skills.
• Ability to handle confidential information and maintain accuracy.

Responsibilities

• Process referrals from healthcare professionals.
• Coordinate appointments and support clinic administration.
• Use Cardiobase and other electronic systems to support patient pathways.
• Prepare and distribute clinic correspondence, outcome letters and reports.
• Maintain accurate patient records and service activity data.
• Respond to enquiries from patients, families and professionals.
• Support service monitoring and data collection requirements.
• Prioritise workload to support the Respiratory Team.

Skills

Administrative skills

Communication

Organisation

Tools

Cardiobase

Job description

Company: University Hospitals of Derby and Burton NHS Foundation Trust

A Vacancy at University Hospitals of Derby and Burton NHS Foundation Trust.

An exciting opportunity has arisen to join the Children's Respiratory Team as an Administrative Assistant.

This role will provide dedicated administrative support to a specialist paediatric respiratory service, supporting the delivery of high-quality care for children and young people across Derbyshire. Working as part of a small and friendly team, you will play an important role in ensuring patients receive an efficient and effective service from referral through to clinic outcome.

This is an excellent opportunity for an organised and motivated individual who enjoys working independently, managing a varied workload and supporting a developing service. The role is based at the Royal Derby Hospital and may involve supporting services delivered across multiple sites.

Working days and hours will be discussed at interview.

The role is busy and varied and requires excellent organisational, communication and administrative skills.

Key responsibilities include:

• Processing referrals received from healthcare professionals.
• Coordinating appointments and supporting clinic administration across the Children's Respiratory Service.
• Using Trust patient administration systems, Cardiobase and other electronic systems to support patient pathways.
• Preparing and distributing clinic correspondence, outcome letters and reports.
• Maintaining accurate patient records and service activity data.
• Responding to enquiries from patients, families, healthcare professionals and members of the multidisciplinary team.
• Supporting service monitoring and data collection requirements.
• Working independently to prioritise workload and support the Respiratory Clinical Nurse Specialist and wider respiratory team in the delivery of the service.

The successful candidate will be organised, proactive and able to use their own initiative whilst maintaining a high level of accuracy and confidentiality.

Closing date of applications: 19 November 2026

Interview date: 3 December 2026

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4thbusiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI‑generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Important visa information:Due to UK Home Office immigration rule changes effective from 22 July 2025, applicants sponsored under Occupation Code 6131 (Nursing Auxiliaries and Assistants) may not be eligible to bring dependants under the Skilled Worker route if their Certificate of Sponsorship is issued on or after this date. Applicants are responsible for understanding how these rules apply to their individual circumstances. The Trust cannot provide immigration advice. Further information is available on theSkilled Worker visa: Your partner and children - GOV.UK

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

This advert closes on Thursday 19 Nov 2026

University Hospitals of Derby and Burton NHS Foundation Trust

University Hospitals of Derby and Burton NHS Foundation Trust

University Hospitals of Derby and Burton NHS Foundation Trust