PA to Principal and Office Manager

The Quest Academy; Greater London; On-site; GBP 41,000 - 45,000; Full time

Job summary

The Quest Academy in South Croydon is seeking a proactive PA to the Principal & Office Manager. This permanent role covers the Principal’s diary, emails, calls and meetings, handling confidential communications and assisting with reports and presentations.

You will maintain safeguarding records, oversee the admin team, and contribute to rotas. Applicants should have strong GCSE results, office experience, and proficiency in Microsoft Office and school databases.

Qualifications

• GCSE English and Maths (minimum C/4) and generally strong academic results.
• General office experience with competent use of Microsoft Office and school management databases.
• Strong written and verbal communication skills with a high level of discretion and confidentiality.
• Understanding of safeguarding requirements is essential.

Responsibilities

• Manage the Principal’s diary, emails, calls and appointments.
• Act as confidential point of contact for staff, parents, governors and external stakeholders.
• Take minutes at staff meetings when required.
• Compile reports and presentations; maintain the Single Central Record.
• Line-manage the admin team, distribute work and produce termly rotas.

Skills

Diary management

Office administration

Microsoft Office

Database systems

Discretion

Communication skills

Education

GCSE English & Maths

Tools

Microsoft Office Suite

School management databases

Job description

The Collegiate Trust is seeking a PA to the Principal & Office Manager to join The Quest Academy in South Croydon (CR2 8HD). This is a permanent position working 42 weeks per year (term time plus four additional weeks). The salary is P28 to P32 (£41,304 to £45,114 FTE), which is £38,286 to £41,817 pro rata.

This is a varied role where no two days are the same. You will manage the Principal’s diary, emails, calls and appointments, act as a confidential point of contact for staff, parents, governors and external stakeholders, and take minutes at staff meetings where required. You will also compile reports and presentations, maintain the Single Central Record, and line-manage the admin team, including distributing work and producing termly rotas.

Applicants should have good GCSE or BTEC results (at least a C/4 in English and Maths), general office experience, and proficiency in Microsoft Office and school management databases. Strong written and verbal communication skills, the ability to prioritise, and a high level of discretion and confidentiality are essential, along with an understanding of safeguarding requirements.

The Collegiate Trust is committed to safeguarding and promoting the welfare of children. Appointment is subject to an Enhanced DBS check, right to work in the UK, satisfactory references and pre-employment checks.

The closing date for applications is 14th December 2026.

For further details please find the applicant information pack attached.