Executive PA & Office Manager: Diary, Reports, & Admin Lead

The Quest Academy; Greater London; On-site; GBP 41,000 - 45,000; Full time

Job summary

The Quest Academy in South Croydon is seeking a proactive PA to the Principal & Office Manager. This permanent role covers the Principal’s diary, emails, calls and meetings, handling confidential communications and assisting with reports and presentations.

You will maintain safeguarding records, oversee the admin team, and contribute to rotas. Applicants should have strong GCSE results, office experience, and proficiency in Microsoft Office and school databases.

Qualifications

• GCSE English and Maths (minimum C/4) and generally strong academic results.
• General office experience with competent use of Microsoft Office and school management databases.
• Strong written and verbal communication skills with a high level of discretion and confidentiality.
• Understanding of safeguarding requirements is essential.

Responsibilities

• Manage the Principal’s diary, emails, calls and appointments.
• Act as confidential point of contact for staff, parents, governors and external stakeholders.
• Take minutes at staff meetings when required.
• Compile reports and presentations; maintain the Single Central Record.
• Line-manage the admin team, distribute work and produce termly rotas.

Skills

Diary management

Office administration

Microsoft Office

Database systems

Discretion

Communication skills

Education

GCSE English & Maths

Tools

Microsoft Office Suite

School management databases

Job description

The Quest Academy in South Croydon is seeking a proactive PA to the Principal & Office Manager. This permanent role covers the Principal’s diary, emails, calls and meetings, handling confidential communications and assisting with reports and presentations.

You will maintain safeguarding records, oversee the admin team, and contribute to rotas. Applicants should have strong GCSE results, office experience, and proficiency in Microsoft Office and school databases.