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Teaching Vacancies; Elland; On-site; GBP 22,000 - 23,000; Full time

Benefits offered by this job

West Yorkshire Pension Fund

Staff wellbeing initiatives

CPD opportunities

Cycle to Work

Discount platform

Job summary

Teaching Vacancies is seeking an organised Administrative Assistant to support school operations, drafting letters, data entry and maintaining student records with GDPR compliance.

The role is 37 hours per week, Monday to Thursday 8.00am–4.00pm and Friday 8.00am–3.30pm, permanent term-time plus 2 days. Start date is Monday 12th October or as soon as notice allows. Salary band C (£22,152-£22,860) per annum.

Qualifications

• Experience in secondary schools is desirable but not essential.
• Ability to produce high quality documents with a natural sense of attention to detail.
• Ability to organise.
• Ability to flexibly prioritise and reprioritise.

Responsibilities

• Draft letters, internal and external communications, photocopying, laminating, filing and data entry in line with GDPR.
• Set up and maintain student records on the MI system, including admission, EHCP and other data.
• Liaise with Pastoral, SEND, Sixth Form, Finance, Exams, Curriculum teams and Comms.
• Ensure MI system data is correct before census collections.

Skills

Secondary school experience

Attention to detail

Organisational skills

Prioritisation

Job description

What skills and experience we're looking for

Salary: Band C (NJC point 4 – 6) Actual: £22,152 - £22,860 per annum.

Contract: Permanent, term-time only plus 2 days.

Hours: 37 hours per week, Monday to Thursday 8.00am – 4.00pm and Friday 8.00am – 3.30pm.

Start Date: Monday 12th October / as soon as your notice allows.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Are you super organised, enthusiastic and dedicated when it comes to producing high quality documents and completing administrative tasks to a superior standard?

Do you recognise yourself as being extremely accurate and paying close attention to detail? Are you a strong team player who can happily work on your own with limited supervision? If this sounds like you, we’d love to hear from you.

What we’re looking for

• Experience in secondary schools is desirable but not essential.
• Ability to produce, high quality documents with a natural sense of attention to detail.
• Ability to organise.
• Ability to flexibly prioritise and reprioritise.

What the role involves in a nutshell:

• To undertake general administrative work supporting all school operations by drafting letters, internal and external communications, photocopying, laminating, filing and record and data entry keeping in line with current GDPR requirements.
• Working with the Administration Manager & Leadership Coordinator, set up and maintain student records (primarily) on the MI system, including admission, EHCP and other relevant data from previous schools.
• Liaising with, and providing administrative support for Pastoral, SEND, Sixth Form, Finance, Exams, Curriculum teams and Comms.
• Ensuring MI system is correct before census collections.

What you’ll get in return?

You’ll be joining a school and Trust which is all about putting staff first – with numerous wellbeing initiatives and social events to enjoy each term!

In addition to this you will benefit from:

• Automatic enrolment to the West Yorkshire Pensions Fund.
• A Supportive and forward-thinking Leadership Team.
• Staff development through appraisal and CPD.
• Working as part of a creative and supportive team who want the best for all of our students.
• Additional holidays linked to service.
• Cycle to Work scheme.
• Rewards and discounts.
• GP Online and Prescription Service.
• Your Care Wellbeing package.
• Lifestyle benefits (discount platform).

Diverse perspectives and experiences are critical to our success, and we welcome applications from all people from all backgrounds with the experience and skills needed to perform this role.

If our school sounds like a place in which you could really make a difference, then we’d love to hear from you.

SAFER RECRUITMENT

We are committed to safeguarding children, young people and vulnerable adults. All staff and volunteers are expected to behave in a way that supports this commitment and are subject to an enhanced DBS check; the post is exempt from the Rehabilitation of Offenders Act (ROA) 1974 (as amended in 2013 and 2020). Guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975 - GOV.UK

Please be aware that it is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

If you are shortlisted for interview, we will undertake an online public search in line with guidance from the Department for Education and Keeping Children Safe in Education 2026.

What the school offers its staff

See above.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.