PA to Executive Head

Solihull Metropolitan Borough Council; Metropolitan Borough of Solihull; On-site; GBP 24,000 - 32,000; Full time

Job summary

Solihull Metropolitan Borough Council is seeking a highly organized Personal Assistant to support the Executive Headteacher at Forest Oak School and Merstone School. The role involves diary and meeting management, preparing agendas and minutes, and handling confidential information with discretion.

The successful candidate will liaise with pupils, families, colleagues, governors and external agencies, draft high-quality documents, and contribute to the effective organisation of both schools.

Qualifications

• Experience in a busy office environment.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• PA experience to senior leaders or in a school environment desirable.

Responsibilities

• Manage diary and meetings for the Executive Headteacher.
• Prepare agendas and take minutes; draft and proofread correspondence.
• Handle confidential information and safeguard data.
• Liaise with internal and external stakeholders for school administration.
• Support the organisation of Forest Oak School and Merstone School activities and processes.
• Act as key point of contact for the Executive Headteacher and exercise sound judgement.

Skills

Administrative experience

Communication skills

Time management

Minute taking

Stakeholder liaison

Microsoft Office

Tools

Microsoft Office

Electronic systems

Job description

We are seeking an organised, professional and highly motivated Personal Assistant to provide comprehensive support to the Executive Headteacher across Forest Oak School and Merstone School. This is a varied and important role involving diary and meeting management, preparation of agendas and minutes, drafting and proofreading correspondence, handling confidential information, liaising with internal and external stakeholders and supporting the effective organisation of both schools. The successful candidate will be a key point of contact for the Executive Headteacher and will be expected to exercise sound judgement when managing, redirecting or escalating enquiries. We are looking for someone who:

• has relevant administrative experience within a busy office environment; has excellent written and verbal communication skills; can manage competing priorities, deadlines and changing circumstances; is confident taking accurate minutes and preparing high-quality documents; demonstrates excellent attention to detail and strong organisational skills; can communicate professionally and sensitively with pupils, families, colleagues, governors and external agencies; uses initiative, exercises sound judgement and remains calm under pressure; can handle sensitive and confidential information with discretion; and is confident using Microsoft Office and electronic systems. Previous experience of working as a PA to senior leaders or within a school environment would be desirable, alongside knowledge of school management, safeguarding or admissions systems. This is an excellent opportunity for a proactive and adaptable individual who is committed to
• providing a high-quality service and making a positive contribution to the wider life and ethos of both schools. Closing date: Monday 5 October 2026 Shortlisting: Tuesday 6 October 2026 Interviews: 6, 7 or 9 October 2026 We warmly welcome applications from candidates of all backgrounds and communities. Solihull Council is proud to be an equal opportunities employer, committed to creating a workplace where everyone feels valued, respected and supported to thrive. We are committed to safeguarding and promoting the welfare of children and young people and expect all colleagues to share this commitment. All appointments will be subject to an enhanced DBS check, including a Children's Barred List check, and online searches will be conducted for shortlisted candidates. Our Child Protection and Safeguarding Policy is available to view here: https://www.forest-oak.solihull.sch.uk/page/?title=Policies&pid=35.