Headteachers Personal Assistant

Eteach International; Larkhill; Hybrid; GBP 14,000 - 21,000; Part time

Job summary

Eteach International is seeking a part-time Personal Assistant to support the Headteacher. The role is 0.6 FTE, term-time with some evenings for meetings, and may involve training to become Clerk to governors. The PA will handle confidential admin, diary management, communications and reporting for the school leadership.

The successful candidate will have prior PA experience, discretion, strong attention to detail, and flexibility in hours to support governance and school activities.

Qualifications

• Previous Personal Assistant experience
• High level diplomacy and confidentiality
• Excellent attention to detail
• Flexibility with working hours
• Willingness to train to become Clerk to governors (optional)

Responsibilities

• Provide confidential PA support to Headteacher
• Manage Headteacher’s diary and coordinate meetings
• Note and coordinate follow-up actions from meetings and correspondence
• Maintain and devise office systems and data filing
• Screen calls and handle inquiries, greet visitors
• Prepare for meetings and ensure head is well-prepared
• Draft memorandums, letters and reports for approval
• Manage Headteacher’s correspondence including emails
• Take and publish minutes of meetings in a timely fashion
• HR documentation and upkeep of staff files
• General administration as required

Skills

Personal Assistant experience

Diplomacy and confidentiality

Attention to detail

Flexibility with hours

Diary and calendar management

Job description

We are currently looking to recruit a personal assistant to the Head to support manage and assist her day to day tasksDo you think you are up to the job? If so, we welcome you to apply for the position.The Headteacher is looking for a PA with a professional and adaptable approach and the ability to be flexible according to the needs of the school. Your role will include a variety of administration and management tasks and you should have a highly professional approach at all times.The Headteacher is seeking a PA with previous experience in a similar role whether in education or a corporate/commercial environment.This is a part time (0.6fte), term-time role although there will be a requirement to be flexible with hours as you will be required to work later some evenings for meetings etc. There should also be a willingness to train to become Clerk to governors, an additional time commitment to be discussed at interview.The Headteacher is seeking a PA with previous experience in a similar role whether in education or a corporate/commercial environment.This is a part time (0.6fte), term-time role although there will be a requirement to be flexible with hours as you will be required to work later some evenings for meetings etc. There should also be a willingness to train to become Clerk to governors, an additional time commitment to be discussed at interview.Key responsibilities will include:• Providing a confidential Personal Assistant support service to the Headteacher• To manage and co-ordinate the Headteacher’s diary and organise meetings, as appropriate• To note and coordinate the Headteacher’s follow-up actions at the end of key meetings and from correspondence.• Maintain and devise office systems, including data management and filing.• Screen phone calls, enquiries and requests, and handle them when appropriate.• Meet and greet visitors at all levels of seniority.• Carry out background research and present findings.• Organise and attend meetings and ensure the head is well prepared for meetings.• To draft memorandums, letters and reports for the Headteacher’s approval.• To manage Headteacher’s correspondence, including email.• To take minutes of meetings for example leadership meetings, premises meetings and governing body committee meetings, and publish those minutes in a timely fashion.• To be responsible for HR documentation and the upkeep of staff files• General administration as requiredTo apply for this role you must have:• Previous Personal Assistant experience• A high level of diplomacy and confidentiality• Excellent attention to detail• The ability to be flexible with working hours• A DBS Enhanced disclosure or be prepared to obtain one