PA to Executive Head

Forest Oak School; Birmingham; On-site; GBP 20,000 - 22,000; Full time

Job summary

Forest Oak School and Merstone School are seeking a dedicated Personal Assistant to the Executive Headteacher. The role covers diary and meeting management, agenda/minute preparation, and drafting high-quality correspondence.

You will handle confidential information with discretion, liaise with pupils, families, governors and external bodies, and support efficient operations across both schools, exercising sound judgement under pressure.

Qualifications

• Previous PA/administrative experience in a busy office.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and deadlines.
• Confidential handling of sensitive information.
• Strong attention to detail and organisation.
• Experience using Microsoft Office and electronic systems.
• Experience in school environment desirable.

Responsibilities

• Manage the diary and meetings for the Executive Headteacher.
• Prepare agendas and minutes for meetings.
• Draft and proofread correspondence with accuracy.
• Handle confidential information discreetly and professionally.
• Liaise with pupils, families, governors and external agencies.
• Support the effective organisation of Forest Oak School and Merstone School.
• Exercise sound judgement in handling, redirecting, or escalating enquiries.

Skills

Administrative experience

Written communication

Verbal communication

Minute taking

Attention to detail

Organisational skills

Stakeholder liaison

Discretion with confidential info

Microsoft Office proficiency

Tools

Microsoft Office

Job description

PersonalAssistant to the Executive Headteacher

Location: Forest Oak Schooland Merstone School

Salary: Band C, Points 8(£26,824) –14 (£29,540) pro rata. Actualsalary £20,198 - £22,244

PermanentContract – term time only (39 weeks) : 32.5 hours per week

Requiredfrom:As soon as possible

Weare seeking an organised, professional and highly motivated Personal Assistantto provide comprehensive support to the Executive Headteacher across Forest OakSchool and Merstone School.

Thisis a varied and important role involving diary and meeting management,preparation of agendas and minutes, drafting and proofreading correspondence,handling confidential information, liaising with internal and externalstakeholders and supporting the effective organisation of both schools. The successful candidate will be a key pointof contact for the Executive Headteacher and will be expected to exercise soundjudgement when managing, redirecting or escalating enquiries.

Weare looking for someone who:

• has relevantadministrative experience within a busy office environment;
• has excellentwritten and verbal communication skills;
• can managecompeting priorities, deadlines and changing circumstances;
• is confidenttaking accurate minutes and preparing high-quality documents;
• demonstratesexcellent attention to detail and strong organisational skills;
• cancommunicate professionally and sensitively with pupils, families,colleagues, governors and external agencies;
• usesinitiative, exercises sound judgement and remains calm under pressure;
• can handlesensitive and confidential information with discretion; and
• is confident usingMicrosoft Office and electronic systems.

Previousexperience of working as a PA to senior leaders or within a school environmentwould be desirable, alongside knowledge of school management, safeguarding oradmissions systems. This is an excellentopportunity for a proactive and adaptable individual who is committed toproviding a high-quality service and making a positive contribution to thewider life and ethos of both schools.

Closingdate:Monday 5 October 2026

Shortlisting: Tuesday 6 October2026

Interviews: 6, 7 or 9 October2026

Wewarmly welcome applications from candidates of all backgrounds and communities.Solihull Council is proud to be an equal opportunities employer, committedto creating a workplace where everyone feels valued, respected and supported tothrive.

Weare committed to safeguarding and promoting the welfare of children and youngpeople and expect all colleagues to share this commitment. All appointmentswill be subject to an enhanced DBS check, including a Children’s Barred Listcheck, and online searches will be conducted for shortlisted candidates.

OurChild Protection and Safeguarding Policy is available to view here:https://www.forest-oak.solihull.sch.uk/page/?title=Policies&pid=35.