Personal Assistant

Woolmer Hill School; Horley; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Gym membership discount

EV charging points

Employee discount platform

Job summary

Oakwood School seeks an exceptional PA to the Headteacher to provide confidential executive and administrative support. You will manage a complex diary, draft correspondence, coordinate meetings, and take minutes while supporting governors and external partners.

The role requires discretion, strong communication, and the ability to handle multiple priorities in a busy school environment. The successful candidate will build trusted relationships with senior leaders and staff, contribute to school

Qualifications

• Significant experience providing high-level administrative, PA, or executive support.
• Excellent communication skills, outstanding attention to detail.
• Handles confidential information with discretion and integrity.
• Builds positive relationships with stakeholders including staff, governors and parents.

Responsibilities

• Provide comprehensive and confidential support to the Headteacher.
• Manage a complex diary with prioritised commitments.
• Draft, edit and manage correspondence for the Headteacher.
• Coordinate meetings, agendas, papers and presentations.
• Take accurate minutes and monitor actions from meetings.
• Support Governors and organise meetings and documentation.
• Act as a key contact for parents, staff, governors and external agencies.
• Ensure data protection compliance and maintain accurate records.

Skills

Executive support

Diary management

Governance support

Microsoft Office

Tools

MS Office

Job description

We are seeking an exceptional individual to become our next PA to the Headteacher, providing high-level executive and administrative support at the heart of our school. This is a varied, fast-paced and rewarding role requiring a highly organised professional who can manage competing priorities, exercise sound judgement and maintain absolute confidentiality. Working closely with the Headteacher and Senior Leadership Team, you will be responsible for ensuring the efficient operation of the Headteacher's office while supporting strategic school priorities and key stakeholder relationships. You will act as a trusted professional partner to the Headteacher, providing proactive support, anticipating needs, and ensuring that deadlines, communications and priorities are managed effectively. The Role The successful candidate will:

• Provide comprehensive and confidential support to the Headteacher.
• Manage a complex and demanding diary, ensuring effective prioritisation of commitments.
• Draft, edit and manage correspondence on behalf of the Headteacher.
• Coordinate meetings, events and school functions, including preparing agendas, papers and presentations.
• Take accurate minutes and monitor actions arising from meetings.
• Support the work of Governors, including the organisation of meetings and preparation of documentation.
• Act as a key point of contact for parents, staff, governors and external agencies.
• Handle sensitive matters with diplomacy, professionalism and discretion.
• Maintain accurate records and information systems, ensuring compliance with data protection requirements.
• Support school improvement priorities through the provision of high-quality administrative and project support.
• Work collaboratively with colleagues across the school to ensure the smooth operation of school business.
  We are looking for an exceptional individual who:
• Has significant experience providing high-level administrative, PA or executive support and is able to manage multiple priorities, deadlines and competing demands with confidence.
• Demonstrates excellent communication skills, outstanding attention to detail and the ability to produce high-quality correspondence, reports and documentation.
• Handles confidential and sensitive information with professionalism, discretion and integrity.
• Builds positive and effective relationships with a wide range of stakeholders, including staff, governors, parents and external partners.
• Is confident using Microsoft Office and other digital systems, works independently, uses initiative and solves problems effectively.
• Remains calm, professional and adaptable in a busy environment and is committed to delivering excellent support to senior leaders.
• Ideally has experience within an educational setting, including supporting senior leaders, governance activities, projects or large-scale events., This is an opportunity for a highly capable and motivated professional to work at the centre of school leadership. We are looking for someone who is not simply an administrator, but a trusted colleague who can provide the organisation, professionalism and attention to detail that enables our Headteacher and wider leadership team to focus on delivering the best possible outcomes for our students.
  At Oakwood School, we value our staff and recognise the contribution they make to our success. We offer:
• A welcoming and inclusive school community
• A highly supportive leadership team.
• A school that values pastoral care and student wellbeing.
• High-quality professional development opportunities.
• The opportunity to shape and develop behaviour provision.
• A rewarding role with significant impact on students' lives.
• Competitive salary package and benefits aligned with sector standards
• Discounted gym membership
• EV charging points at preferential rates
• Access to an employee discount platform with savings on cinemas, shopping, dining, travel, and everyday purchases.
• Plentiful staff enrichment activities