PA to Chief Business Management Officer and Chief Shared Services and Operations Officer

Linklaters; Greater London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading global law firm in Greater London is seeking a proactive Personal Assistant to provide efficient support to senior executives. Responsibilities include managing complex calendars, coordinating meetings across time zones, and ensuring seamless communication with stakeholders. The ideal candidate will have over 3 years of experience in similar roles, strong organizational skills, and proficiency in Microsoft Office. The role offers a hybrid working model and a range of benefits, including health insurance and flexible savings options.

Benefits

Private Medical Insurance

Free in-house fitness centre

Flexible savings options

Additional holiday/birthday leave

Qualifications

• 3+ years of experience supporting senior leaders as a PA, EA, or Secretary.
• Ability to manage multiple priorities and work effectively under pressure.
• Proactive and adaptable approach to problem-solving.

Responsibilities

• Provide comprehensive PA and administrative support.
• Manage complex calendars and prioritize meetings.
• Act as the first point of contact for stakeholders.
• Coordinate internal and external meetings across time zones.

Skills

Organisational skills

Discretion

Communication skills

Proficiency in MS Office

Education

GCSEs including English and Maths

A-Levels

Legal Secretary Diploma

Business Administration Diploma

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Job description

About us

Linklaters is a global law firm, providing legal services in 20 countries and through 30 offices.

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind‑set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.

The Role

We are looking for a Personal Assistant to provide highly proactive and efficient support to the Chief Business Management Officer (CBMO) and Chief Shared Services and Operations Officer (CSSOO), ensuring seamless delivery across a diverse portfolio of responsibilities. You will manage complex and demanding calendars with precision, exercise sound judgement and discretion in handling confidential matters, and deliver a professional, stakeholder‑focused service.

Your Key Responsibilities

• Deliver comprehensive PA and administrative support, including document preparation and formatting tasks.
• Build strong working relationships with the CBMO and CSSOO, anticipating needs and ensuring seamless virtual support.
• Proactively manage complex diaries and inboxes, prioritising meetings, categorising calendars, and maintaining visibility of time allocation.
• Act as the first point of contact for internal and external stakeholders, exercising discretion and professionalism at all times.
• Coordinate internal and external meetings across multiple time zones, acting as gatekeeper and managing changes where necessary.
• Arrange all travel and logistics, ensuring itineraries, documentation, and visa requirements are organised well in advance.
• Collaborate closely with other PAs and business management teams, providing holiday cover and fostering strong internal networks.
• Drive continuous improvement by embracing new tools and processes, supporting onboarding of new team members, and maintaining high standards of accuracy and confidentiality.

What we’re looking for

• Proven experience as a PA, EA or Secretary supporting senior leaders, ideally for a minimum of three years.
• Relevant qualifications such as GCSEs (including English and Maths), A‑Levels and/or a Legal Secretary or Business Administration Diploma (or equivalent).
• Exceptional organisational skills with the ability to manage multiple priorities and work effectively under pressure.
• Excellent written and verbal communication skills, with confidence to engage professionally at all levels.
• High attention to detail, discretion and integrity, with a proactive and adaptable approach to problem‑solving.
• Strong proficiency in MS Office applications, particularly Outlook, Word, Excel and PowerPoint, with confidence in adopting new technologies.

What’s on offer

This role can be based in our London offices, with a hybrid working model available.

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

Health & Wellbeing

• Private Medical Insurance
• Free in‑house fitness centre and subsidised health club memberships
• Free onsite GP service and periodic health assessments

Finance

• Pension and flexible savings options
• Income protection and life assurance
• Mortgage advice and will‑writing services.

Family & Lifestyle

• Electric car and cycle to work schemes.
• Emergency family care
• Additional holiday/birthday leave.
• Maternity/paternity/shared parental leave.
• Travel insurance and season ticket loan
• Option to join sports and social clubs, as well as our employee networks groups (such as our Gender Equality, With Pride, or Social Mobility Networks)

If you think this role would suit you, please click apply below. We look forward to hearing from you!

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

Application Policy

Applications and CVs (direct or via agency) are only accepted online via the portal. Queries related to our roles must be directed to the relevant recruitment team and not the partners, practices or stakeholders ([e-mail] for legal roles or [e-mail] for business team roles ).