PA/Secretary [Temporary Cover] (Part Time)

CamWebDir; Cambridge; Remote; GBP 12,000 - 16,000; Part time

Job summary

The Department of Applied Mathematics and Theoretical Physics at the University of Cambridge seeks a part-time Administrator (0.5 FTE) to provide general administrative support to Professor Mihaela van der Schaar. Responsibilities include handling communications, data entry, and maintaining records for the group.

You will monitor budget expenditure, process invoices, arrange travel and accommodation, and organise events, seminars and meetings.

Qualifications

• A Level or NVQ Level 3 or equivalent qualification.
• Proficient in word processing, spreadsheets, databases and email/webpage packages.
• Excellent organisational and communication skills.
• Ability to work autonomously and as part of a team.
• Experience providing diary management and supporting meetings.

Responsibilities

• Provide general administrative support to Professor Mihaela van der Schaar.
• Review incoming communications to identify priorities and enter data; maintain records.
• Monitor expenditure against budget and process invoices/expense claims.
• Act as first point of contact for enquiries; provide diary management for meetings.
• Arrange travel and accommodation and organise events, seminars and meetings for the group.

Skills

Word processing

Spreadsheets

Databases

Webpage management

Diary management

Education

A Level / NVQ Level 3 or equivalent

Tools

Microsoft Office

Job description

# PA/Secretary [Temporary Cover] (Part Time)UUniversity of CambridgeCB2 1TNvia University of CambridgePosted 3 Nov 2026Apply on cam.ac.uk →The Department of Applied Mathematics and Theoretical Physics is seeking a part-time (.5 FTE) experienced and proactive Administrator to provide general administrative support to Professor Mihaela van der Schaar. Professor van der Schaar leads world-leading research in Machine Learning and Artificial Intelligence, with a focus on medicine and healthcare.This is an exciting role, focusing on providing general administration, including: reviewing incoming communications to identify priorities, data entry and accurate maintenance of records (website, research publication lists and database), monitoring expenditure against budget and processing invoices and expense claims. The successful candidate will also act as the first point of contact for enquiries and provide diary management and support for meetings. The role holder will also be responsible for arranging travel and accommodation and organising events, seminars and meetings for the group.The successful applicant will be educated to A Level standard or equivalent standard/NVQ level 3 or equivalent level of practical experience. Proficient in the use of IT, the applicant will be able to demonstrate their competency in word processing, spreadsheets, databases, and webpage and email packages. Excellent organisational and communication skills are also required together with the ability to work autonomously and as a part of a team.Temporary cover: This post is part-time, 0.5 FTE, 18.25 hours per week, and offered on a fixed-term basis for 6 months or the return of the post holder, whichever is earlier.The start date for the position is December 2026, with flexibility for January 2027.Working Pattern: To be mutually agreed prior to start.Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.As part of the online application form, you should explain the reasons for your application and how your knowledge, skills, and experience match the requirements of the role. Full contact details (including their email addresses) for two referees should be included. Please note that we will assume that you are happy for us to approach your referees at any stage, unless you indicate otherwise in the space provided on the form.Informal enquiries are welcomed and should be directed to the CCAIM Centre Manager, Mrs Miha Anca, by email: [e-mail] you have any queries about the application process, please email [e-mail] quote reference LE51355 on your application and in any correspondence about this vacancy.The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.The University has a responsibility to ensure that all employees are eligible to live and work in the UK.