PA/Secretary [Temporary Cover] (Part Time)

University of Cambridge; Cambridge; On-site; GBP 12,000 - 18,000; Part time

Job summary

The Department of Applied Mathematics and Theoretical Physics at the University of Cambridge is seeking a part-time Administrator (0.5 FTE) to provide general administrative support to Professor Mihaela van der Schaar. The role includes diary management, data entry, and handling enquiries for a busy research group.

You will monitor expenditure, process invoices, arrange travel and accommodation, and organise events and seminars.

Qualifications

• Educated to A Level standard or equivalent/NVQ Level 3 or equivalent.
• Proficient in IT with word processing, spreadsheets, databases, and webpage and email packages.
• Excellent organisational and communication skills are required.
• Ability to work autonomously and as part of a team.
• Experience in general administrative support is beneficial.

Responsibilities

• Provide general administrative support to Professor Mihaela van der Schaar.
• Review incoming communications and identify priorities.
• Data entry and maintenance of records (website, research publication lists and databases).
• Monitor expenditure against budget; process invoices and expense claims.
• Diary management and support for meetings.
• Arrange travel and accommodation and organise events, seminars and meetings for the group.

Skills

Diary management

Organisational skills

Communication skills

Autonomy

Teamwork

Education

A Level / NVQ Level 3 or equivalent

Tools

Word processing

Spreadsheets

Databases

Webpage management

Email packages

Job description

The Department of Applied Mathematics and Theoretical Physics is seeking a part-time (.5 FTE) experienced and proactive Administrator to provide general administrative support to Professor Mihaela van der Schaar. Professor van der Schaar leads world-leading research in Machine Learning and Artificial Intelligence, with a focus on medicine and healthcare.This is an exciting role, focusing on providing general administration, including: reviewing incoming communications to identify priorities, data entry and accurate maintenance of records (website, research publication lists and database), monitoring expenditure against budget and processing invoices and expense claims. The successful candidate will also act as the first point of contact for enquiries and provide diary management and support for meetings. The role holder will also be responsible for arranging travel and accommodation and organising events, seminars and meetings for the group.The successful applicant will be educated to A Level standard or equivalent standard/NVQ level 3 or equivalent level of practical experience. Proficient in the use of IT, the applicant will be able to demonstrate their competency in word processing, spreadsheets, databases, and webpage and email packages. Excellent organisational and communication skills are also required together with the ability to work autonomously and as a part of a team.Temporary cover: This post is part-time, 0.5 FTE, 18.25 hours per week, and offered on a fixed-term basis for 6 months or the return of the post holder, whichever is earlier.The start date for the position is December 2026, with flexibility for January 2027.Working Pattern: To be mutually agreed prior to start.Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.As part of the online application form, you should explain the reasons for your application and how your knowledge, skills, and experience match the requirements of the role. Full contact details (including their email addresses) for two referees should be included. Please note that we will assume that you are happy for us to approach your referees at any stage, unless you indicate otherwise in the space provided on the form.Informal enquiries are welcomed and should be directed to the CCAIM Centre Manager, Mrs Miha Anca, by email: [e-mail] you have any queries about the application process, please email [e-mail] quote reference LE51355 on your application and in any correspondence about this vacancy.The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.The University has a responsibility to ensure that all employees are eligible to live and work in the UK.Apply online