PA & Operations Coordinator

Career Legal; England; On-site; GBP 36,000 - 48,000; Full time

Job summary

A leading international law firm in the United Kingdom is looking for a proactive Personal Assistant & Operations Coordinator. In this dynamic role, you will manage complex operations and support the Global Head of Facilities. Ideal candidates will have strong administrative skills and excel in communication, problem-solving, and Microsoft Office. This position requires someone who thrives in a fast-paced environment and demonstrates initiative.

Qualifications

• Proven experience in a PA or administrative role, ideally in a legal or professional setting.
• Strong skills in managing diaries and coordinating meetings.
• Expertise in Microsoft Office Suite applications.
• Confident, self-motivated and calm under pressure.
• A genuine team player who enjoys variety and takes initiative.

Responsibilities

• Manage complex diaries and coordinate meetings across time zones.
• Organise international travel and support global conferences.
• Process invoices and track project expenses.
• Prepare PowerPoint presentations and Excel reports.
• Coordinate insurance renewals and travel logistics.
• Maintain up-to-date facilities systems and documentation.

Skills

Strong PA/administrative background

Excellent communication skills

Attention to detail

Advanced Microsoft Office skills

Self-motivated

Calm under pressure

Team player

Problem-solving

Tools

Microsoft Office

Job description

Personal Assistant & Operations Coordinator

We’re looking for a confident, organised and proactive Personal Assistant & Operations Coordinator to support the Global Head of Facilities & Logistics and Facilities within a highly regarded international law firm.

This is a fast‑paced, varied role that would suit someone who thrives on organisation, enjoys problem‑solving, and takes pride in delivering exceptional support. You’ll be a key link between teams across global offices, managing complex schedules, coordinating projects, and ensuring the smooth running of operations.

What you’ll be doing:

• Managing complex diaries and coordinating meetings across time zones
• Organising international travel and supporting global conferences
• Processing invoices and expenses, tracking large‑scale project spend
• Preparing PowerPoint decks, Excel reports and polished client documents
• Coordinating insurance renewals, company car admin, and travel logistics
• Keeping facilities systems, intranet pages and documentation up to date

What we’re looking for:

• Strong PA/administrative background, ideally within legal or professional services
• Excellent communication skills and attention to detail
• Advanced Microsoft Office skills (Word, PowerPoint, Excel)
• Confident, self‑motivated and calm under pressure
• A genuine team player who enjoys variety and takes initiative

The details:

9:30am–5:30pm (with flexibility)

4 days in office

If you’re a proactive, solutions‑driven PA looking for a role where no two days are the same - this could be the one for you.