Legal PA

Confidential; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Confidential, a leading international law firm, is seeking an experienced Legal PA for the Private Client team on a 12-month fixed-term contract. You will support Partners and Fee Earners, ensuring the smooth running of a busy Private Client practice.

Key duties include diary management, travel coordination, document production, and client onboarding, with discretion handling confidential information. The role requires professionalism and strong communication in a fast-paced environment.

Qualifications

• Experience as Legal PA/Secretary in Private Client practice.
• Strong organisational skills and attention to detail.
• Confident with senior Fee Earners and prioritising competing tasks.
• Professional and client-facing with excellent communication.
• Experience with diary management, travel arrangements and document production.
• Discretion handling confidential information in a fast-paced environment.

Responsibilities

• Manage complex diaries, meetings and appointments.
• Coordinate domestic and international travel.
• Prepare and format legal documents, correspondence and presentations.
• Support preparation of Wills, Trust documents, LPAs and Private Client files.
• Manage client files and keep records up to date.
• Liaise with clients, advisers and stakeholders with confidence.
• Assist with billing, expenses and financial administration.
• Open new matters and support onboarding processes.
• Coordinate meetings, events and business development activities.
• Manage inboxes and prioritise tasks for Fee Earners.
• Provide high level of client service and maintain confidentiality.
• Support the wider team with ad-hoc admin tasks.

Skills

Legal PA experience

Private Client experience

Diary management

Travel coordination

Document production

Billing support

Client service

Discretion with confidentiality

Team collaboration

Job description

We are recruiting for an experienced Legal PA to join the Private Client team of a leading international law firm on a 12-month fixed-term contract.

The team advises high-net-worth individuals, families, entrepreneurs, trustees and family offices on a wide range of private wealth matters, including Wills, succession planning, trusts, estates and international wealth structuring.

The Role

You will provide comprehensive PA and administrative support to Partners and Fee Earners, helping to ensure the smooth running of a busy Private Client practice.

Key responsibilities include

• - Managing complex diaries, meetings and appointments.
• - Coordinating domestic and international travel.
• - Preparing and formatting legal documents, correspondence and presentations.
• - Supporting the preparation of Wills, Trust documents, LPAs and other Private Client documentation.
• - Managing client files and ensuring records are accurate and up to date.
• - Liaising confidently with clients, advisers and other stakeholders.
• - Assisting with billing, expenses and financial administration.
• - Opening new matters and supporting client onboarding processes.
• - Coordinating meetings, events and business development activity.
• - Managing inboxes and prioritising tasks on behalf of Fee Earners.
• - Providing a high level of client service and handling confidential information with discretion.
• - Supporting the wider team with ad-hoc administrative tasks as required.

About You

• - An experienced Legal PA or Legal Secretary, with Private Client experience.
• - Highly organised with excellent attention to detail.
• - Confident supporting senior Fee Earners and managing competing priorities.
• - Professional, personable and confident when dealing with clients.
• - Experienced in diary management, travel and document production.
• - Comfortable working in a fast-paced environment.
• - Proactive and able to use initiative.
• - A strong team player with excellent communication skills.
• - Discreet and confident handling sensitive and confidential information.