PA Family Office

CT Search Limited; London; On-site; GBP 48,000 - 56,000; Full time

Job summary

A fantastic opportunity for a PA to work in a prestigious Family Office in Mayfair. The role involves supporting executives with various administrative tasks, including diary management, travel coordination, and providing administrative support. The ideal candidate should have previous PA experience and strong organizational skills, alongside excellent communication abilities. This full-time position offers a competitive salary of £48,000, an annual bonus, and generous benefits in a stunning office environment.

Benefits

Annual bonus

25 days holiday

Fantastic benefits

Qualifications

• Previous experience as a PA required.
• Diary management experience necessary.
• Excellent communication skills needed.

Responsibilities

• First point of contact for clients and visitors.
• Extensive diary management across multiple time zones.
• Arranging global travel and itineraries.

Skills

Communication

Interpersonal Skills

Organizational Skills

Time Management

Discretion

Attention to Detail

Education

Strong Academic Qualifications

Tools

MS Office

Job description

Fantastic opportunity for a PA to work in a Family office in Mayfair, supporting a small number of Executives.

Private Family Office

Office Based (Hours: Monday to Friday, 9am to 6pm)
Location: Mayfair, West End, London, stunning offices!
Salary: £48,000 + annual bonus, fantastic benefits, and 25 days holiday.

PA duties include:

• First point of contact for the family office. Meeting and greeting HNWIs, clients, and visitors, ensuring a warm and professional welcome.
• Extensive diary management across multiple time zones.
• Arranging global travel, including flights (private jets), accommodation, and detailed travel itineraries.
• Arranging visas for business travel.
• Answering and directing phone calls and emails.
• Arranging meetings, setting up meeting rooms, ordering lunches, and clearing away after meetings.
• Processing expenses.
• Providing administrative support, including producing reports.
• Managing post, ordering stationery and kitchen supplies, and ensuring the office environment is tidy and organized.
• Organising events.
• Liaising with IT providers and Property Manager.
• Coordinating with Finance and HR teams.
• General administrative duties such as scanning, photocopying, and filing.

The successful candidate will:

• Have previous experience as a PA.
• Possess diary management experience.
• Have excellent communication and interpersonal skills, confident liaising at all levels.
• Be highly organized with multitasking and time management skills.
• Be a team player with a positive, professional attitude.
• Be discreet and handle confidential information appropriately.
• Have excellent attention to detail and the ability to meet deadlines.
• Possess strong academic qualifications.
• Have good MS Office skills: Word, Outlook, Excel, PowerPoint.