Junior PA – Private Family Office

Knightsbridge Recruitment; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Une entreprise réputée à Londres recherche un Assistant Personnel organisé et proactif pour soutenir une famille internationale dans la gestion quotidienne de divers aspects personnels, de voyage et de bureau. Ce rôle unique implique une coordination minutieuse des voyages, la gestion des affaires familiales et l'administration de bureau dans un environnement privé, où la discrétion et l'attention aux détails sont primordiales.

Qualifications

• Professionnel organisé et orienté vers le détail.
• Capacité à gérer plusieurs priorités de manière indépendante.
• Attitude proactive avec discrétion et initiative.

Responsibilities

• Coordonner les voyages privés et commerciaux.
• Gérer les calendriers et planifier les réunions.
• Administrer la maison et le bureau, y compris la gestion du personnel.

Skills

Organisation

Compétences en communication

Gestion du temps

Job description

Are you a highly organised and detail-oriented professional with exceptional communication skills?

We are looking for a proactive Personal Assistant to support the day-to-day coordination of personal, travel, household, and office affairs for a prominent international family.

Key Responsibilities:

• Travel Coordination: Arrange private and commercial travel, including flights, ground transportation, and accommodation, ensuring seamless execution.
• Diary and Calendar Management: Maintain calendars, schedule meetings, and send timely reminders for efficient time management.
• Family Residence & Household Management: Manage rent, utility bills, household staff schedules and expense reporting
• Medical and Health Insurance Management: Oversee health Insurance payments, coordinate medical appointments for family members, and maintain up-to-date health records.
• Office Administration: Oversee bookings and operations of the Curzon Street office, including guest coordination, refreshments, and inventory management.
• Correspondence and Document Handling: Manage correspondence, prepare briefing materials, take meeting notes, and handle confidential documents professionally.

The ideal candidate will have exceptional organisational and numeracy skills, a proactive attitude, and the ability to manage multiple priorities independently and enjoy working in a small team. Discretion, initiative, and attention to detail are essential for success in this role.

This is a unique opportunity to be a key member of a close-knit family office, managing diverse responsibilities across personal, household, travel, and office affairs.