Mandarin or Cantonese Speaking Team PA - Family Office

CT Search Limited; London; On-site; GBP 45,000 - 50,000; Full time

Job summary

A prominent family office in Mayfair seeks a dedicated Team PA to support 4 Senior Directors. This role involves comprehensive diary management, booking travel, and ensuring an organized office environment. Ideal candidates will possess excellent communication skills and previous PA experience, thriving in a dynamic setting with high-profile clients. A professional demeanor and strong organizational abilities are essential.

Benefits

Annual bonus

25 days holiday

Fantastic benefits

Qualifications

• Previous experience as a PA, Receptionist, or Administrator.
• Ability to handle confidential information with discretion.
• Excellent attention to detail and ability to meet deadlines.

Responsibilities

• Extensive and complex diary management for senior directors.
• Booking international travel and producing detailed itineraries.
• Managing meeting room bookings and catering arrangements.

Skills

Communication

Interpersonal skills

Organization

Attention to detail

Multitasking

Team player

Education

Strong academics

Tools

Microsoft Office

Job description

Our client is a very successful and established family office in Mayfair, London, looking to hire a permanentTeam PAto support 4 very busy Senior Directors. The role is ideal for someone who is highly organised, proactive, professional, with excellent communication skills and a keen eye for detail. As the first point of contact for clients and visitors, you will play a key role in ensuring a welcoming and efficient office environment.

Team PA
Private Family Office
Location: Mayfair, West End, London, amazing offices!
Salary: £45,000- £50,000 (depending on experience) annual bonus, 25 days holiday + fantastic benefits.

Office based working Monday to Friday, hours 9am to 6pm

Team PA duties include:

• Extensive and complex diary management across different time zones for 2-3 of the Senior Directors.
• Booking seamless international travel flights, accommodation, including private jet chartering, yacht and limousine arrangements, producing details itineraries and arranging visas.
• Meeting and greeting UHNW/HNW clients & guests in a friendly and professional manner.
• Answering and direct phone calls, emails, and inquiries efficiently.
• Manage meeting room bookings, arranging any catering for meetings and ensuring meeting rooms are set up ahead of the meeting and cleared away after.
• Expense management - collating receipts, logging on to an Excel spreadsheet and passing to Accounts for approval.
• Prepare and review sensitive and confidential correspondence and reports.
• Provide administrative support to the 4 Directors.
• Handle incoming and outgoing mail and deliveries.
• Maintaining and ordering office supplies and ensuring the office environment is tidy and organised.
• Liaising with the IT provider if any IT issues occur.
• Liaising with the Property Manager.
• Assisting with event coordination and internal communications.
• Supporting HR and management with ad-hoc administrative tasks.
• Providing cover to the Executive Assistant to the CEO if she is on annual leave.
• Ad hoc & last-minute operation duties.

The successful candidate for this role will have:

• Previous experience as a PA or Receptionist or Administrator
• Excellent communication and interpersonal skills confident liaising with HNWIs
• Strong Microsoft Office (Word, Excel, Outlook) skills
• Excellent organizational and multitasking abilities.
• Strong academics
• A positive, friendly, approachable, and professional demeanour.
• Ability to handle confidential information with discretion.
• Excellent attention to detail and be able to work to dead deadlines
• A great team player who can use their initiative.