PA and Office Coordinator

Knightsbridge Recruitment; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prestigious real estate office in London is seeking a proactive and highly organised PA to support two senior directors. The role involves managing diaries, coordinating meetings, and ensuring smooth office operations while delivering exceptional client service. Ideal candidates will have strong administrative skills and an interest in the property sector.

Qualifications

• Team player with strong administrative skills.
• Calm and professional under pressure.
• Interest in the property sector is advantageous.

Responsibilities

• Diary management and travel planning for two senior directors.
• Managing property marketing and compliance.
• First point of contact for calls and emails.

Skills

Organisational skills

Communication skills

Attention to detail

Multitasking abilities

Job description

Are you a confident, proactive, and highly organised professional looking to join a dynamic and successful team in one of the UK’s most prestigious real estate offices? This is a great opportunity to take on a pivotal role supporting two senior directors and overseeing the smooth running of a busy, high-performing office.

About the Role:

You’ll be supporting the two directors as their PA, while also acting as a vital point of contact for clients and ensuring the team operates smoothly and efficiently. From managing marketing materials and property compliance, to coordinating meetings, liaising with high-net-worth individuals, and delivering outstanding client service, this role is central to the continued success of the business.

Responsibilities Include:

• First point of contact for calls, emails, and general enquiries
• Diary management and travel planning for two senior directors
• Managing property marketing, including liaising with photographers, floorplan providers, and brochure designers
• Uploading and maintaining accurate property listings on internal and external systems
• Creating and managing social media and digital content
• Producing reports, presentations and correspondence
• Raising invoices and maintaining contact databases
• Ensuring full compliance with property regulations and company policies
• Organising events, national advertising and coordinating team operations
• Supporting a busy, sociable team with administrative needs and office coordination

What We’re Looking For:

• A team player with strong administrative, organisational and communication skills
• Meticulous attention to detail and a calm, professional manner under pressure
• Strong prioritisation and multitasking abilities
• Confident, articulate and well-presented
• Interest in the property sector, ideally with exposure to rural or high-value properties
• Understanding of property compliance regulations is advantageous

Interviewing now – please apply ASAP!