Regular Giving and Legacies Coordinator

CASE; Greater London; Hybrid; GBP 43,000 - 47,000; Full time

Benefits offered by this job

41 days' annual leave

Generous pension schemes

Flexible working policy

On-site leisure facilities

Cycle-to-work scheme

Season ticket loan

Job summary

Imperial College London is seeking a Regular Giving and Legacies Coordinator on a full-time, open-ended basis. The role is based at White City Campus with hybrid working (minimum 2 days in the office). Salary ranges from £42,505 to £47,213 per year, with a comprehensive benefits package.

The coordinator will support direct marketing fundraising and administration, liaising with donors and students. You will manage campaigns, provide diary and PA support to the Head of Regular Giving and Legacy

Qualifications

• Experience in a customer, alumni or donor environment.
• Excellent organisational skills with a process-led approach.
• Outstanding written and oral communications and interpersonal skills.
• Ability to engage with stakeholders at all levels.
• Strong attention to detail and data management.
• Experience with customer/donor data in CRM systems.

Responsibilities

• Support telethon and direct marketing campaigns, and manage your own fundraising projects.
• Be the first contact for fundraising queries via phone, email, post and in person.
• Collect and manage case studies, building relationships with students.
• Provide general administrative support, e.g., booking meeting rooms.
• Provide diary management and PA support to the Head of Regular Giving and Legacy Giving.
• Assist with budgets, PO creation and invoice tracking.

Skills

Customer focus

Organisational skills

Communications

Attention to detail

CRM systems

Tools

CRM software

Job description

Regular Giving and Legacies Coordinator

Salary: £42,505 – £47,213

Location: White City Campus / Hybrid working (minimum 2 days in the office)

Full time, open ended

PRS00573

About the role:

Imperial's Regular Giving and Legacy team is seeking a coordinator to support their fundraising programme. Are you interested in a varied and interesting role within a high performing team at a university which is not only world leading, but also world changing? Are you a talented administrator looking to get started in fundraising? Then this could be the role for you.

For this role you will need to demonstrate outstanding organisational skills, be process-led and have excellent communications skills, strong attention to detail and the ability to work with a wide range of individuals.

What you would be doing:

Imperial's Regular and Mid-Level Giving programme raises funds to advance the work of the University. The programme focuses on using direct marketing such as direct mail, email and telephone campaigns to solicit support from alumni through regular donations, mid value gifts and gifts in wills. The team coordinator is the lynchpin of the programme and supports the team in all aspects of direct marketing fundraising and administration.

Duties and responsibilities

Your responsibilities will be wide-ranging, but the key duties are:

• Support the telethon fundraising campaigns, direct marketing fundraising appeals, and managing your own fundraising projects such as emails and social media.
• Act as first contact for all fundraising related queries (by telephone, email, post and in person); liaise across the team to draft and send appropriate responses.
• Collect, collate and manage case studies, including building relationships with students.
• Support the team with general administrative and office duties such as booking meeting rooms.
• Provide diary management and PA support to the Head of Regular Giving and Legacy Giving.
• Support with the team with budgets including raising PO’s and tracking invoices.

What we are looking for:

In order to hit the ground running, you will need to possess the following required skills:

• Experience of working in a customer, alumni or donor focused environment.
• Excellent organisational skills, ability to manage a varied workload and a process led approach.
• Outstanding communications (both written and oral) and interpersonal skills
• Ability to communicate effectively and concisely with a range of internal and external stakeholders, at all levels.
• A proven track record of outstanding attention to detail and methodical approach to work.
• A sound understanding of customer relations databases (CRM) to manage customer/donor data.

What we can offer you:

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 41 days' annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further Information

This is a full-time open-ended post (not less than 35 hours per week).

If you require any further details about the role, please contact: [e-mail]

For your reference, the following text will appear on all adverts on our jobs website and doesn’t need to be included in other sections of the job advert.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

If you experience any technical issues while applying online, please don't hesitate to email us at [e-mail]. We're here to help.

Closing date: 30th September 2026

https://www.imperial.ac.uk/jobs/search-jobs/description/index.php?nPostingId=18204&nPostingTargetId=29220&id=PMMFK026203F3VBQB8NLOV4CQ&LG=UK&languageSelect=UK&mask=ext

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial.

Our culture

We work towards equality of opportunity, eliminating discrimination and creating an inclusive working environment. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.

Our values are at the heart of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity and innovation.