P/Time Personal Assistant

JR United Kingdom; Gloucester; On-site; GBP 18,000; Part time

Job summary

A leading company in the UK is seeking a part-time Personal Assistant to support a Data Scientist. The role involves general administrative tasks including minute taking, document proofreading, and project coordination. Ideal candidates will have experience in administrative roles, particularly in research, with strong communication and organizational skills.

Qualifications

• Experience in administrative support roles, preferably in research.
• Strong organization and time management skills.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Attend Zoom meetings and take minutes.
• Proofread documents for clarity and accuracy.
• Manage the Data Scientist's calendar and project timelines.

Skills

Communication skills

Attention to detail

Organizational skills

Problem-solving skills

Tools

Zoom

Task management apps

Basic office software

Job description

Part time Personal Assistant - £17ph plus holiday pay – London

Start ASAP for three months initially

Working pattern:

• Mondays: 1pm – 5pm
• Fridays: 10am – 12pm

We are seeking a proactive and detail-oriented Administrative Support Assistant to provide general administrative support to a Data Scientist. The role involves tasks such as minute taking, proofreading documents, calendar management, and ad hoc project support. The successful candidate will play a crucial role in supporting the Data Scientist's daily activities and ensuring efficient project coordination.

• Attend scheduled Zoom meetings to take comprehensive notes, ensuring accurate documentation of discussions.
• Proofread emails and documents prepared by the Data Scientist, ensuring clarity, accuracy, and consistency.
• Assist in short-term and long-term planning, updating calendars and colleagues on project timelines and estimates.
• Collaborate with the Data Scientist to plan around health-related issues, such as managing projects around treatment, side effects, and time off.
• Coordinate and prepare for 1-1 meetings with the Data Scientist's line manager, appraisals, and other internal and external meetings.
• Prompt the Data Scientist to complete tasks using various apps designed for task management.

PERSON SPECIFICATION

• Previous experience in administrative support roles, preferably in research or scientific environments.
• Strong communication skills and attention to detail, with the ability to take accurate meeting notes and proofread documents effectively.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proactive problem-solving and project coordination skills, with adaptability to changing priorities.
• Sensitivity and understanding when planning around health-related issues, maintaining confidentiality and discretion.
• Proficiency in using Zoom and other virtual meeting platforms, along with basic knowledge of office software and task management apps.

Gray & Associates is an equal opportunities employer and encourages applications from qualified candidates regardless of sex, race, disability, age, sexual orientation, gender identity, religion, marital status, or pregnancy.