P/Time Personal Assistant

JR United Kingdom; Bath; On-site; GBP 17,000 - 27,000; Part time

Job summary

A leading company is looking for a Part time Personal Assistant to provide comprehensive administrative support to a Data Scientist. The suitable candidate will be detail-oriented and proactive, managing tasks ranging from minute taking to scheduling and project coordination. This role, starting ASAP for an initial three-month period, requires someone experienced in administrative support with strong communication and organizational skills.

Qualifications

• Experience in administrative support roles, preferably in a research or scientific environment.
• Ability to maintain confidentiality and sensitivity concerning health-related issues.

Responsibilities

• Manage calendars and project timelines for the Data Scientist.
• Take detailed notes during meetings and proofread all documents.
• Prepare for and coordinate 1-1 meetings with management.

Skills

Communication

Attention to detail

Organizational skills

Problem-solving

Tools

Zoom

Office software

Job description

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Part time Personal Assistant - £17ph plus holiday pay – London

Start ASAP for three months initially

Working pattern:

• Mondays: 1pm – 5pm
• Fridays: 10am – 12pm

We are seeking a proactive and detail-oriented Administrative Support Assistant to provide general administrative support to a Data Scientist. The role involves a variety of tasks including minute taking, proofreading documents, calendar management, and ad hoc project management. The successful candidate will play a crucial role in supporting the Data Scientist's day-to-day activities and ensuring efficient project coordination.

• Attend scheduled Zoom meetings to take comprehensive notes, ensuring accurate documentation of discussions.
• Proofread emails and documents prepared by the Data Scientist, ensuring clarity, accuracy, and consistency.
• Assist in short-term and long-term planning, updating calendars and colleagues on project timelines and estimates.
• Collaborate with the Data Scientist to plan around health-related issues, such as managing projects around treatment, side effects, and time off.
• Coordinate and prepare for 1-1 meetings with the Data Scientist's line manager, appraisals, and other internal and external meetings.
• Prompt the Data Scientist to complete tasks using various apps designed to assist with task management.

PERSON SPECIFICATION

• Previous experience in administrative support roles, preferably in a research or scientific environment.
• Strong communication skills and attention to detail, with the ability to take accurate meeting notes and proofread documents effectively.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proactive approach to problem-solving and project coordination, with the ability to adapt to changing priorities.
• Sensitivity and understanding when planning around health-related issues, with the ability to maintain confidentiality and discretion.
• Proficiency in using Zoom and other virtual meeting platforms, as well as basic knowledge of office software and apps for task management.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.