Oxford School Administrator — Independent Secondary

Marchant Recruitment; Oxford; On-site; GBP 26,000 - 34,000; Full time

Job summary

Marchant Recruitment is seeking a highly organised School Administrator for an independent secondary school in Oxford. The role involves supporting daily office operations, handling enquiries and maintaining records.

You will work with teaching and pastoral staff, communicate with parents and external organisations, and assist with admissions, events and MIS duties. The ideal candidate has proven administrative experience, excellent attention to detail, and strong IT skills, with the ability to

Qualifications

• Previous experience working in an administrative role.
• School or education administration experience is desirable.
• Excellent organisational and time-management skills.
• Strong written and verbal communication.
• Excellent attention to detail.
• Good working knowledge of Microsoft Office.
• Confidence using databases and computerised systems.
• Ability to maintain accurate records.
• Ability to manage confidential information appropriately.
• Ability to prioritise competing tasks.
• Professional and approachable manner.
• Ability to work independently and as part of a team.
• Reliable and proactive approach.
• Commitment to providing high-quality administrative support.

Responsibilities

• Providing day-to-day administrative support across the school.
• Acting as a professional first point of contact for parents, students and visitors.
• Managing telephone and email enquiries.
• Responding to general queries and directing enquiries to the appropriate member of staff.
• Maintaining accurate student and staff records.
• Updating school databases and management information systems.
• Preparing letters, reports, forms and other school documentation.
• Supporting senior leaders with administrative tasks.
• Assisting with student admissions and new starter administration.
• Supporting attendance-related administration where required.
• Maintaining organised electronic and paper filing systems.
• Preparing paperwork for meetings.
• Assisting with the administration of school events, trips and activities.
• Supporting staff with routine administrative requests.
• Maintaining accurate records of correspondence.
• Liaising with parents and carers professionally.
• Communicating with external organisations when required.
• Supporting the ordering and organisation of office supplies.
• Ensuring confidential information is handled appropriately.
• Assisting other members of the administration team during busy periods.

Skills

Organisational skills

Communication

Attention to detail

Time management

Microsoft Office proficiency

Databases / MIS

Confidentiality

Prioritisation

Tools

Microsoft Office

School MIS

Job description

Marchant Recruitment is seeking a highly organised School Administrator for an independent secondary school in Oxford. The role involves supporting daily office operations, handling enquiries and maintaining records.

You will work with teaching and pastoral staff, communicate with parents and external organisations, and assist with admissions, events and MIS duties. The ideal candidate has proven administrative experience, excellent attention to detail, and strong IT skills, with the ability to