Oxford Office & Admin Specialist | HR & Bookkeeping

Caristo Diagnostics Ltd.; Oxford; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

25 holidays per year

Enhanced pension contribution

Private medical insurance

Life insurance

Cycle-to-work scheme

Additional benefits for long‑service

Job summary

Caristo Diagnostics Ltd. in Oxford is seeking an Office Administrator to support the UK office and a global data operations team. You will Greet visitors, manage facilities, and coordinate travel and events while assisting HR and finance functions.

A proactive, detail-oriented candidate is essential for this fast-growing healthcare tech company. Ideal applicants will have clerical or finance-related qualifications, strong MS Office skills, and a proactive, independent work style.

Qualifications

• Qualifications in clerical or secretarial studies or finance, or previous office admin/PA experience.
• Proficiency in MS Office Suite and collaboration tools such as DocuSign, Teams, Slack, and Zoom. Willingness to learn new apps.
• Excellent problem-solving and organisational skills; ability to manage multiple tasks.
• Ability to handle confidential information with discretion.
• Self-starter who can work independently.

Responsibilities

• Greet visitors, answer phone calls, and respond to inquiries in a professional manner.
• Manage office facilities, maintenance, cleaning, and landlord communications.
• Coordinate office safety, security measures, and access control procedures.
• Monitor office cleanliness, organise supplies, and manage deliveries.
• Handle correspondence and file documents to SharePoint; organise meetings and agendas.
• Coordinate UK travel, itineraries, visas, and accommodation with attention to detail.
• Support HR: draft job descriptions, prepare Offer Letters and Employment Contracts, references, DBS checks, BambooHR.
• Bookkeeping tasks under Finance Director supervision: supplier invoices, expenses, VAT.
• Assist with billing, bank reconciliations, and year-end admin duties.

Skills

MS Office Suite

DocuSign

Teams

Slack

Zoom

Problem solving

Organisation

Attention to detail

Communication skills

Confidential information handling

Self-starter

Education

Clerical/Secretarial studies or finance

Tools

Dext

ApprovalMax

Xero

SageOne

Job description

Caristo Diagnostics Ltd. in Oxford is seeking an Office Administrator to support the UK office and a global data operations team. You will Greet visitors, manage facilities, and coordinate travel and events while assisting HR and finance functions.

A proactive, detail-oriented candidate is essential for this fast-growing healthcare tech company. Ideal applicants will have clerical or finance-related qualifications, strong MS Office skills, and a proactive, independent work style.