Office & Admin Specialist - Global Operations

caristo; Oxford; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

25 holidays per year + bank holidays

Enhanced pension contribution

Private medical insurance

Life insurance

Cycle-to-work scheme

Long-service benefits

Job summary

Caristo Diagnostics seeks an Office Administrator to join the UK office in Oxford, supporting a growing global data operations team with duties spanning reception, facilities, HR support and bookkeeping tasks under supervision of the Finance Director.

The role emphasizes collaboration across departments, meticulous record-keeping, and discreet handling of confidential information, with opportunities to contribute to company events and maintain efficient office operations.

Qualifications

• Qualifications in clerical or secretarial studies or finance as a background.
• Proficiency with Microsoft Office and collaboration tools like DocuSign, Teams, Slack and Zoom.
• Excellent problem-solving, organization and multi-tasking abilities.

Responsibilities

• Greet visitors and answer calls in a professional manner.
• Manage office facilities and coordinate repairs, cleaning, and landlord communications.
• Coordinate safety, security, and emergency procedures; maintain office cleanliness and supplies.
• Handle company correspondence and file documents to SharePoint.
• Arrange travel, meetings, agendas and take notes; support HR and finance tasks.

Skills

Organizational skills

Communication

Self-starter

Problem-solving

Education

Clerical or secretarial studies qualification

Finance-related qualification (desirable)

Tools

Microsoft Office Suite

DocuSign

Teams

Slack

Zoom

Dext

ApprovalMax

Xero

SageOne

Job description

Caristo Diagnostics seeks an Office Administrator to join the UK office in Oxford, supporting a growing global data operations team with duties spanning reception, facilities, HR support and bookkeeping tasks under supervision of the Finance Director.

The role emphasizes collaboration across departments, meticulous record-keeping, and discreet handling of confidential information, with opportunities to contribute to company events and maintain efficient office operations.