Operations Staffing & Training Coordinator

Wabtec; East Staffordshire; On-site; GBP 24,000 - 30,000; Full time

Job summary

Wabtec UK in Burton upon Trent is seeking an Operations Resource Assistant to support the Resource Manager with staffing across the operation, ensuring timely escalation and deployment. The role focuses on training planning, compliance, and accurate data in systems.

You will cooperate with Production Managers, HR, and the Competence team; maintain records, conduct RTW interviews, and liaise with agencies to manage staffing needs.

Qualifications

• Previous administrative experience (preferably within an operations environment)
• Basic understanding of HR Management of staff
• Excellent IT Skills proficient in Microsoft Office
• Experience in Excel Wraps, Workday and Time & Attendance software (preferred)

Responsibilities

• Develop training plans with Production Managers and hold regular meetings to ensure compliance.
• Coordinate external training with the Competency team to meet competency requirements.
• Maintain accurate, auditable training records with the Competence department.
• Conduct return-to-work interviews as required.
• Ensure Tensor data is accurate and up to date.
• Work with HR to action permanent changes in Workday.
• Monitor attendance issues, including absence irregularities and lateness; liaise with HR and conduct necessary meetings such as RTW, investigations, and initial performance management.
• Liaise with recruitment agencies to manage staffing needs, including PO requests, pre-employment processes, and leavers.
• Support Operations and Production Managers with ad-hoc projects related to SLAs and KPIs.
• Assist the Resource Manager in ensuring Production Managers and Team Leaders maintain optimal staffing levels.

Skills

Administrative experience

HR understanding

Microsoft Office

Time & Attendance

Workday

Tools

Workday

Time & Attendance software

Excel

Job description

Wabtec UK in Burton upon Trent is seeking an Operations Resource Assistant to support the Resource Manager with staffing across the operation, ensuring timely escalation and deployment. The role focuses on training planning, compliance, and accurate data in systems.

You will cooperate with Production Managers, HR, and the Competence team; maintain records, conduct RTW interviews, and liaise with agencies to manage staffing needs.