Operations & Project Support Specialist

University Hospital Southampton NHS Trust; Chilworth; On-site; GBP 25,000 - 32,000; Full time

Job summary

Health Innovation Wessex (HIW) is seeking a motivated Business Support Assistant to provide high-quality administrative and project support across corporate services and programmes. You will coordinate meetings, manage schedules, prepare documentation, and produce accurate minutes and actions while supporting data collection and evaluation.

You will create clear, professional documents and reports, develop improved processes, and collaborate with NHS partners, universities and suppliers.

Qualifications

• Proven administrative support experience, including advanced MS 365 skills.
• Experience creating branded materials using Canva or Adobe.
• Ability to organise meetings and events (face-to-face, virtual, hybrid).
• Strong written and verbal communication and relationship-building skills.
• Ability to work independently under pressure and manage competing priorities.

Responsibilities

• Provide day-to-day corporate administration and business support.
• Coordinate meetings, workshops and events including logistics and papers.
• Prepare minutes and actions, and support reporting and SOPs.
• Support data collection, evaluation and information management.
• Develop clear, professional documents and reports using MS 365 and design tools.

Skills

Microsoft 365

Meeting coordination

Communication

Independent working

Tools

Canva

Adobe Creative Suite

Job description

Health Innovation Wessex (HIW) is seeking a motivated Business Support Assistant to provide high-quality administrative and project support across corporate services and programmes. You will coordinate meetings, manage schedules, prepare documentation, and produce accurate minutes and actions while supporting data collection and evaluation.

You will create clear, professional documents and reports, develop improved processes, and collaborate with NHS partners, universities and suppliers.