Operations & Facilities Lead – Part-Time

Ibraaz London; Greater London; On-site; GBP 21,000 - 27,000; Part time

Benefits offered by this job

25 days leave per annum (pro rata)

Enhanced family leave

Pension with 6% employer contribution

Job summary

Ibraaz is seeking an Operations Officer in London to manage the day-to-day office and building operations, including facilities, procurement, HR administration and event logistics. You will work closely with the Head of Operations to keep processes running smoothly.

The role is part-time (4 days/week, 30 hours) with some flexibility for evenings or weekend event cover, and requires an organised, proactive and personable approach in a cultural venue environment.

Qualifications

• Experience in office administration, operations, facilities or coordinating roles.
• Excellent organisational skills and ability to manage competing deadlines.
• Clear, confident communicator with strong interpersonal skills.
• Proficient with Microsoft 365 and related administrative systems.

Responsibilities

• Oversee day-to-day office operations and facilities management.
• Coordinate procurement, travel and onboarding processes.
• Maintain health & safety records and policy documentation.
• Handle HR administration, including onboarding, leavers and staff records.
• Plan and support events and visitor operations, including evenings/weekends.

Skills

Office administration

Organisational skills

Interpersonal communication

Multitasking

Tools

Microsoft 365

SharePoint

BrightHR

Job description

Ibraaz is seeking an Operations Officer in London to manage the day-to-day office and building operations, including facilities, procurement, HR administration and event logistics. You will work closely with the Head of Operations to keep processes running smoothly.

The role is part-time (4 days/week, 30 hours) with some flexibility for evenings or weekend event cover, and requires an organised, proactive and personable approach in a cultural venue environment.