Operations Coordinator

Adler & Allan; Waltham Cross; On-site; GBP 27,000 - 38,000; Full time

Job summary

Adler & Allan is hiring an Operations Coordinator in Waltham Cross to support the Operations Supervisor with daily planning and depot duties. You will help manage technicians, coordinate resources, and ensure safe storage and compliant operations across the division.

The role requires flexibility, field readiness for occasional away-from-home work, and a proactive approach to maintenance, documentation, and supplier liaison to optimise service delivery.

Qualifications

• Proven ability to carry out the key tasks identified above.
• Working knowledge of fuel storage, monitoring and dispensing equipment.
• Ability to work independently and as part of a team.
• IT literacy: Word, Excel, reporting tools (Focal point, aCloud).
• Flexible schedule and ability to travel away from home for several days if required.
• Willingness to undertake additional training to support the division.

Responsibilities

• Assist with day-to-day running of technicians/assistants/operations work and job distribution and planning.
• Act as point of contact for reactive call outs and assign resources promptly.
• Ensure equipment and materials are stored safely per regulatory requirements and document storage details.
• Maintain accurate records/inventories of stock materials and equipment.
• Receive and manage goods inwards with accurate records; subject to audit.
• Check tools on return and coordinate repairs or storage as needed.
• Manage equipment testing and certification (e.g. PAT, BA) and report issues.
• Undertake maintenance/repair tasks within qualification and seek guidance as needed.
• Liaise with external suppliers/contractors for repairs and cost-effective solutions.
• Attend weekly Operations Manager meetings to discuss progress and resource issues.
• Keep project engineers informed of goods received and proposed staffing.
• Carry out weekly fire checks and monthly electrical & legionnaires checks.
• Keep the yard tidy and assist with cleaning as required.
• Complete all works paperwork and submit to divisional supervision.
• Suggest improvements and opportunities in coordination with supervision.

Skills

Independent work

Teamwork

Fuel storage knowledge

IT literacy

Flexible schedule

Willingness to travel

Job description

Operations Coordinator
Waltham Cross
Monday to Friday 08:00 - 17:00
Competitive salary plus benefits

The purpose of this role is to assist the Operations Supervisor with the day to day operational planning of the Division.

The operations coordinator will be required undertake operational duties within the FIS depot; to ensure all tasks are completed safely and compliantly and to promote the success of the division and the wider A&A group.

More about the role:

• To assist with the day to day running of the technicians/assistants/operations work and job distribution and planning.


• Point of contact for all reactive call outs and assigning resource in a timely manner.


• Ensure all equipment and materials are stored safely and in accordance with regulatory requirements and within designated areas. The operations coordinator is expected to complete any necessary documentation in relation to storage.


• Maintain up to date and accurate records/inventories of stock materials and equipment.


• Receive and manage goods inwards processes, ensuring accurate records are always maintained. Such records will be subject to audit and are the responsibility of the operations coordinator.


• Check tools and equipment on return from jobs and ensure prompt return to storage and/or repair as necessary. The operations coordinator will be expected to liaise with colleagues in relation to repairs and process of repair is arranged correctly.


• Manage programme of equipment testing and certification (e.g. PAT testing, BA certification etc) and reporting any issues to supervision in a timely manner.


• Undertake any maintenance and repair activity for which the operations coordinator is qualified and capable of undertaking. The operations coordinator must seek assistance and guidance in relation to repair and maintenance and ensure any such action does not compromise validity of service and equipment.


• Liaise with external suppliers/contractors regarding repairs and maintenance, endeavouring to gain most cost-effective solution.


• Policing of technicians and assistants PPE Check sheets/vehicle check sheets/vehicle mileage and fuel usage.


• Ensuring all job sheets/files are completed correctly and all relevant information is attached so efficient and timely invoicing can take place.


• Attend weekly meetings with Operations Manager to discuss progress of operations, and any issues relating to resources etc.


• Liaise closely on a day-to-day basis with all project engineers keeping them informed of goods received and proposed manning of projects.


• Carry out weekly fire checks, Monthly electrical & legionnaires checks and record findings.


• Ensuring yard is kept tidy at all times and cleaning up with others when required.


• Completion of all works paperwork and submission in a timely manner to divisional supervision.


• Liaison with supervision regarding all works and recommending improvements of possible opportunities.

Qualifications

About you:

• Proven ability to carry out the key tasks identified above.


• Working knowledge of all equipment associated with fuel storage, monitoring and dispensing.


• The ability to work both independently and as part of a team.


• IT literacy (Word - ability to compose/edit relevant reports, Excel – ability to edit work schedules, Focal point and aCloud).


• The nature of the post requires a flexible schedule and the ability to operate away from home for several days if required.


• Willingness to undertake any additional training to increase capability of the division in supplying a service to customers.

Additional Information

Adler and Allan are committed to fostering diversity and inclusion in our workplace. We proudly embrace equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity or national origin.If you require any support with your application, whatever the circumstance, please let us know.