Operations Coordinator

HRCentral Ltd; Greater London; On-site; GBP 22,000 - 28,000; Full time

Job summary

The British Association of Plastic, Reconstructive and Aesthetic Surgeons (BAPRAS) in central London is hiring an organised Operations Co-ordinator on a six-month fixed-term contract. Based near Lincoln's Inn Fields, you will support the Secretariat team with diary and meeting management, course and conference logistics and delegate support to ensure a professional and welcoming experience.

You will handle office systems, reports, and communications, work closely with Heads of Secretariat and

Qualifications

• Experience in a similar busy administrative role.
• Confident using Microsoft Office, CRM systems or event management software.
• Excellent organisational skills, able to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Attention to detail and methodical in approach.
• Customer-focused mindset.
• Practical problem solving and initiative.
• Experience within a membership organisation or professional body desirable.

Responsibilities

• Maintain office systems, records and shared drives, ensuring information is accurate and up to date.
• Produce routine reports, trackers and data summaries as requested.
• Manage diary and meetings, schedule meetings, book rooms/resources, circulate agendas and take notes.
• Support the Head of Secretariat with resource planning and shared calendars.
• Provide administrative support for Council, Trustee and committee meetings.
• Support the Education and SIG team as a point of contact for members, faculty and committee members.
• Administer delegate registration and handle delegate queries.
• Assist with distribution of certificates of attendance and evaluations post-event.

Skills

Microsoft Office

CRM systems

Event management software

Organisational skills

Communication skills

Attention to detail

Customer-focused mindset

Problem solving

Tools

Microsoft Office

CRM systems

Event management software

Job description

Operations Co-ordinator (6-Month Fixed-Term Contract)

About the role

The British Association of Plastic, Reconstructive and Aesthetic Surgeons (BAPRAS) is the voice of plastic surgery in the UK. We promote innovation in teaching, learning and research, advancing education across all aspects of plastic surgery through a comprehensive programme of scientific meetings, conferences and training courses.

We are looking for an organised and enthusiastic Operations Co-ordinator to join the team on a six-month fixed-term contract. Based in Lincoln's Inn Fields, London, you will play an important role in supporting the Secretariat team across a variety of areas.

Working closely with the Head of Secretariat, the Events Manager and Educations team, you will support with organisation and administrative tasks, including organising diaries and meetings, courses and conferences, membership lists and supporting with delegates attending events, ensuring they a professional and welcoming experience.

What you will be doing

• Maintain office systems, records and shared drives, ensuring information is accurate, up to date.
• Produce routine reports, trackers and data summaries as requested.
• Manage diary and meetings, schedule meetings, booking rooms and resources, circulate agendas and take notes.
• Support the Head of Secretariat with resource planning and managing shared calendars.
• Support the Head of Secretariat and Committee and Membership Manager in providing administrative support for Council, Trustee and committee meetings.
• Provide administrative support to the Education and SIG team, acting as a point of contact for members, faculty and committee members.
• Administer delegate registration and act as a first point of contact for delegate queries.
• Support the distribution of certificates of attendance and evaluations post-event.

About you

• Experience in a similar busy administrative role.
• Confident using Microsoft Office, CRM systems or event management software.
• Excellent organisational skills, able to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• A keen eye for detail and a methodical approach to your work.
• A customer-focused mindset.
• A practical approach to problem solving and the confidence to use your initiative.
• Experience within a membership organisation, professional body, Royal College, learned society or trade association would be desirable.

This is a fantastic opportunity to join a respected medical association in an attractive central London location. If you're organised, personable and enjoy working in a varied role where no two days are the same, we'd love to hear from you.

The British Association of Plastic, Reconstructive and Aesthetic Surgeons is the voice of plastic surgery in the UK, advancing education in all aspects of the specialty and promoting understanding of contemporary practice.